Ruritan Club and District Officers' Handbook

District Convention

Suggested Agenda for District Conventions Business Session 1. Singing of “America” and invocation. 2. Have demonstration of good meeting, parlia ‑ mentary procedure, how to get committees to function, or some similar instruction at this ses‑ sion. 3. Reports of district secretary (including details of convention), district treasurer, audit committee, zone governors, growth and development chair, lieutenant governor, district governor, each club president (if over 8 in attendance each zone governor should report for all clubs in zone), committee chairs, and foundation promotion chair. 4. Report from Ruritan National by national repre ‑ sentative. 5. Presentation of various awards. 6. Report of special committees. 7. Report of Resolution Committee. 8. Unfinished and new business. 9. Report of Nominating Committee. 10. Election of officers. Convention Meal The meal should not last longer than 2 1/2 hours. Secure a good master of ceremonies who will keep things moving but not talk too much - the district governor should not be the master of ceremonies. 1. Invocation. 2. Meal. 4. Entertainment and recognition of guests. 4. Presentation of various awards. 5. Installation of newly elected officers by national representative. 6. Remarks of district lt. governor. 7. Address by national representative (this could be someone else familiar with Ruritan and its ob ‑ jectives). 8. Adjourn with pledge to flag.

Who is in charge: District governor and cabinet. Who should attend: All district, zone, and club of ‑ ficers, delegates from clubs, and members of clubs in the district. When: October (provided all clubs in the district have met for that month), November, or December. Purpose: 3. Present awards and recognize clubs and persons for outstanding contributions during the past year. 4. Become acquainted with national officers. 5. Provide fellowship and inspiration to all Ruritans in attendance. Preparation for convention: 1. Select date and place early in year (confirm with Ruritan National). 2. Prepare convention budget. 3. Appoint Convention Committee Chair (usually cabinet members). a. Convention Program - entertainment, meal, spouses, and arrangements. b. Registration - fellowship and reception. c. Program printing-ads. d. Resolutions. e. Nominations. f. Publicity. g. Other committees deemed necessary. 4) Outline tentative program - starting time of business session, school, meal. (Committees should work out details.) District Convention Installation Ceremonies District Governor I hereby promise to fulfill the responsibilities of the office of district governor. I will, to the best of my abil ‑ ity, promote the policies and uphold the bylaws of Ruri ‑ tan National and strive to cultivate fellowship, goodwill, and community service. Installation Ceremony for Other District Officers Do you promise to fulfill the responsibilities of the office of which you have been elected; and will you, to the best of your ability, promote the policies and uphold the bylaws of Ruritan National and strive to cultivate fellowship, goodwill, and community service? (Answer in unison: “I Do”) 1. Elect district officers for next year. 2. Transact necessary district business.

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Revised 8/2024