Ruritan Club and District Officers' Handbook

Suggested Topics for Combined Cabinet Meetings

Training 1. Duties of district officers 2. Protocol when visiting a club or club board of directors’ meeting 3. Study of a Ruritan club a Membership and Attendance b Fees and Dues c Officers d Meetings e Yearly Schedule 4. Study of Ruritan National a History of Ruritan b National Office in Dublin, Virginia c National officers and board of directors d Scope of Ruritan 5. Growth and Development: a The need for Ruritan in communities that do not have Ruritan clubs

Reporting 1. Reports from outgoing district governor, lt. gover ‑ nor, zone governors, national director, and growth and development chair. 2. Report of district treasurer. Be prepared to turn funds over to new district governor and treasurer by January 1. Planning 1. Planning zone meetings for club officers and members between January 1 and February 15. 2. Planning growth and development work (new clubs) to be done between now and next cabinet meeting. 3. Planning for special attention to weak clubs and clubs with low membership. 4. Scheduling zone governors’ first visit to each club between January 1 and March 31. (Subsequent visits will be scheduled by the zone governor). 5. Making preliminary plans for activities for the com ‑ ing year.

b The importance of club sponsorship c Procedures for organizing a club d Methods of strengthening weak clubs

Combined Cabinet Meeting Who is responsible: District governor assisted by as‑ signed national director. Who should attend: All cabinet members plus incoming cabinet members. When: Between district convention and January 1. Purpose: To plan for completion of year’s work and con ‑ tinuation of long- range projects. To make preliminary plans for next year. To make a smooth transfer of busi ‑ ness from the present cabinet to the new one. This will be a long meeting and can be a dinner meet ‑ ing starting as early as possible. It could be an afternoon and evening meeting (with dinner served at break after training section on the agenda) or it may be scheduled for two separate meetings. The meeting should open with prayer and adjourn with the pledge of allegiance.

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Revised 8/2024