Oak Hill Academy Policy Manual

• Once declared ineligible, a student will remain ineligible until such time as grades meet our minimum eligibility standards. • If a student lapses back into ineligibility (by virtue of year-to-date grades) three times in a single quarter, that student will remain ineligible for the remainder of that quarter. Academic Reports The academic year is divided into semesters, with each semester containing two quarters and each quarter containing two interims. Report cards are provided to parents at the conclusion of each quarter. Parents have access to the daily progress of their student via the Parent Portal of RenWeb, and teachers are available via email daily. Teachers will inform parents of any student earning a “D” or “F” at any interim with further conferencing available as necessary. Athletic Eligibility Participation in interscholastic athletics is a privilege, and requires student-athletes to maintain acceptable academic standing. Accordingly, Oak Hill Academy requires all student athletes to remain academically eligible to compete based on the following stipulations: • Interim grades will be used to determine initial eligibility. • A student athlete earning two “Ds” or one “F” at the interim will be deemed ineligible to participate. • Once declared ineligible, a student athlete will remain ineligible until such time as grades meet our minimum eligibility standards. • If a student athletic lapses back into ineligibility (by virtue of year-to-date grades) three times in a single athletic season, that player will remain ineligible for the remainder of that season. College Visits Students are allowed three off-campus college visits, to include no more than six missed academic days. These should be reserved for visits to top college choices. For approval, the college visit must include official contact with the Admissions Office. In order to be eligible, students must be in good academic standing. Students must obtain a “College Visit Permission Form” from their OHA college counselor, and the form should be completed and turned in for final approval to the Principal one week prior to the visit. College visits cannot be scheduled during exams. All transportation and lodging arrangements must be arranged by the student’s parents/guardians and submitted to the Associate Head of School one week prior to the visit. Other Off-Campus Trips If a student is planning to participate in other off-campus activities, such as AAU or EYBL, the parent/guardian must contact the Associate Head of School well in advance for permission and trip guidelines.

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