Club_Officers_Handbook_2016

Ruritan Reports

Reports by Club Officers a. A list of members and officers of new clubs must be sent to the Ruritan National Office immediately. b. A list of newly elected officers (after annual elec‑ tion in October) must be forwarded to the Ruritan National Office immediately. The Ruritan National Office needs the information on this form to main‑ tain Ruritan’s IRS tax-exempt status. See the form behind the October Monthly Report in the Club Secretary’s Handbook . c. Quarterly Attendance and Activities reports must be sent promptly to Ruritan National, the district governor, lt. governor, zone governor, and the Na‑ tional Representative. d. Community Service Committee Reports must be received by the district governor by October 1. Also, applications for Ruritan of the Year must be received by the district governor no later than October 1. e. Club secretaries will receive a monthly Member‑ ship Audit and Invoice report from the Ruritan Na‑ tional Office. Secretaries should respond promptly with any member changes. Club billing information is available on the MMS under the “invoice” op‑ tion. Club secretaries should coordinate with club treasurers to make those payments promptly. Any outstanding balance will be billed separately by the Ruritan National accounting department. f. Either the IRS 990, 990 EZ, or IRS 990 N (electronic postcard) should be sent to the IRS by May 15. See details on page 43 of this handbook. Reports by Zone Governors Reports to district governor are shown here.

Quarterly Activities and Attendance report completed by Ruritan Club Secretaries. Copies must be sent to the district governor, lt. district governor, zone governor, National Representative, and the Ruritan National Office.

Club Officers’ Information form (right) must be completed after the club’s October election of officers. A copy must be sent to the Ruritan National Office immediately after the election. This information is required by the Internal Revenue Service.

General

Member Management System (MMS) Note : As more club, zone, and district officers begin to use the MMS they will find that information that was once communicated on reports can now be accessed at the touch of a button. In addition to being able to see graphs, charts, attendance lists, and membership lists the system will also retrieve data showing new members, dropped members, membership trends, member roles, and individual club audits.

Below is a list of brochures that are on our website or can be mailed to you from the National Office.

Community People Meeting Community Needs Associate Member Individual Member Handbook Initiation Ceremony Rudy Bear Story/Coloring Book Ruritan and 4-H Ruritan and Soil Conservation

Value of being a Ruritan Ruritan Forever Ruritan Youth Ruritan Foundation Foundation 21st Century Fund

Zone governors’ report to the district governor is shown above.

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Revised 8/2016