Club & District Officers Handbook

Ruritan Club and District Officers’ Handbook Table of Contents Continued

Organizing a Ruritan Club...................................49 Organizational Agenda........................................50 Paid Club Builders Program................................51 Club Charter Application.....................................52 Club Charter Night Informaiton...........................53 Organizing a Ruri - Teen Club...............................54 Ruri - Teen: Sponsoring Club................................54 Ruritan Publications............................................55 Ruritan Student Program....................................55 Ruritan Anniversary/Founders’ Day....................55 Foundation Ruritan National Foundation...............................56 Permanent Funds...............................................57 Foundation Forms...............................................57 Tom Downing Fellow...........................................57 Build Your Dollars Scholarship............................58 Awards President’s Golden Key Award............................59 JJ Gwaltney Award.............................................59 DRM: Adult Club.................................................60 DRM: Ruri - Teen Club..........................................60 District Governor Growth Award.........................60 DRM Coat...........................................................61 Youth Leaders Award..........................................61 Membership Committee Award...........................61 Ruritan Forever Legacy Club..............................61 Sponsoring Club Awards.....................................62 District Growth Recognition Award.....................62 Club Membership Increase Award......................63 Dues Rebate for Clubs........................................63 Ruritan of the Year Point System........................64 Ruritan of the Year Application............................65 Rudy Youth of the Year Point System.................66 Rudy Youth of the Year Application.....................67 Ruri - Teen of the Year Point System....................68 Ruri - Teen of the Year Application........................69 Outstanding Zone Governor Award....................70 Outstanding District Governor.............................70 Ruritan Length of Service Award........................70 Perfect Attendance Recognition..........................70 Name Badges.....................................................71 National Communication Awards........................71 Awards at a Glance.......................................72 - 73 Outstanding Club Secretary................................74 Foundation Birthday Fund Award........................74

District Foundation Chair Award.........................74 Tom Downing Fellowship....................................74 Blue Ribbon Award Application..................... 75 - 76 Outstanding Club President Award............... 77 - 78 Outstanding Club Treasurer................................78 Community Service Merit System Guide......79 - 81 Instructions - Community Service Reports......80 - 81 Appeals Procedure.............................................82 Sample Community Service Reports............83 - 87 Club Anniversary Commemoration.....................88 PR Guidelines Understanding Public Relations..........................89 Policies and Guidelines.................................90 - 91 Beginning with a Message..................................92 Publicity and Media.......................................92 - 93 Building an Image...............................................94 Handouts and Flyers.....................................94 - 95 Print Media....................................................95 - 96 Television and Radio.....................................97 - 98 The Web.............................................................99 Sample PR Documents/Releases.............100 - 102 Consent to be Photographed............................103 Child Abuse and Protection Policy....................104 Harassment Policy....................................105 - 106 Ethics Policy......................................................106 Governing Documents Ruritan National Bylaws.............................107 - 115 Ruritan District Bylaws...............................116 - 119 Ruritan Club Bylaws..................................120 - 124 Other Audit Committee Guidelines, Club............125 - 127 Audit Committee Guidelines, District........128 - 130 Inspections/Audits of Districts or Clubs.............131 Document Retention & Destruction...........132 - 133 Loss Prevention Worksheets....................134 - 138 Index......................................................... 141 - 142

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Revised 8/2023