Club & District Officers Handbook

Ruritan Club and District Officers’ Handbook Table of Contents

Club Meeting Procedure......................Inside Front Ruritan National Pledge.......................Inside Front National Office Address.......................Inside Front Member Management System Introduction to MMS..............................................5 Invoices on MMS..................................................6 Training on MMS...................................................6 Project Hours on MMS..........................................7 Club Officer Information on MMS..........................7 Frequently Asked Questions ............................ 8 - 9 Introduction Organization Overview........................................10 Organizational Chart...........................................10 Ruritan History....................................................11 Ruritan Mission...................................................11 Objectives of Ruritan...........................................12 Club Officers Responsibilities, Club President.........................13 Responsibilities, Vice President..........................13 Responsibilities, Club Secretary.........................14 Responsibilities, Club Treasurer.........................14 Federal Income Tax Exemption..........................14 Accessing Handbooks On - Line...........................14 Responsibilities, Club Director............................15 Responsibilities, Board of Directors....................15 Club Board Meeting Agenda...............................15 Club Anniversaries..............................................15 Appointed Club Officers......................................16 Club Sergeant - At - Arms.......................................16 Club Song Leader...............................................16 Club Reporter......................................................16 Club Chaplain.....................................................16 Club Foundation Committee...............................16 Yearly Schedule for Club Officers.................17 - 18 Reports by Club Officers.....................................18 Standing Committee, Fellowship........................19 Standing Committee, Program/Entertainment....19 Standing Committee, Membership................20 - 24 Recruiting New Members....................................23 Initiation of a New Member.................................23 Prospective Member List....................................24 Standing Committee, Objectives.........................24 Standing Committee, Finance.............................25 Standing Committee, Public Relations............... 26

Community Service Guides..........................27 - 28 Social Development Committee..........................28 Public Service Committee...................................28 Community Engagement Committee..................28 Environment Committee.....................................28 Citizenship and Patriotism Committee................28 Zone Officers Zone Governor....................................................29 Check List for Club Visitation..............................30 Agenda for Zone Meetings..................................30 District Officers District Governor.................................................31 District Lt. Governor............................................32 District Secretary.................................................32 Assigned National Representative......................32 Past District Governors.......................................32 District Treasurer.................................................33 District Youth Coordinator...................................33 District Publicity and Public Relations Chair.......33 District Foundation Chair ...................................33 District Fundraising Chair....................................33 District Growth and Development Chair..............34 Club Charter Meeting Agenda.............................34 District LDC.........................................................35 Club Officer Training...........................................35 District Cabinet....................................................36 District Cabinet Meeting Procedure....................36 District Combined Cabinet Meeting....................37 District Convention..............................................38 District Officer Installation...................................38 Club Visitation, by District Officers......................39 District Finances.................................................40 General Information Protocol for Visitors.............................................40 Seating Arrangements........................................40 American Flag Etiquette......................................41 Parliamentary Procedure....................................42 Presenting a Motion............................................42 Installing Club Officers..................................43 - 44 Initiation of a New Member.................................44 Types of Ruritan Membership ............................45 Value of Ruritan Membership..............................46 Invitation to Ruritan Membership........................47 Ruritan Forever Application.................................48

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Revised 8/2023