2020 Convention

Announcements • Prayer Chapel : A prayer chapel is available in the Tinker Room at all times during the Convention. Many thanks to the Diocesan Chapter of the Daughters of the King for coordinating. • Registration: Convention registration is located in the Crystal Court lobby. All participants should stop in, receive a name tag, make payments if necessary and receive additional credentials. • Roanoke Ballrooms : We will use Roanoke Ballroom C-H for all business sessions and A-B for meals. • Clergy & Spouse Gathering: The Clergy and Spouses / Partners Meeting is 10:00 a.m. on Friday in the Washington Lecture Hall. Bishop Mark and Martha Bourlakas will host along with Bishop Baines and his wife, Linda. Clergy and spouses may gather as early as 9:30 a.m. for coffee and pastries. • Convention Registrar : Kristen Kroeger will certify Delegates and Alternates in the check-in area using Certificates of Elections filed by parishes. When certified, only Clergy Delegates and Lay Delegates will receive a voting card and have voice and vote. If an Alternate needs to switch with a Delegate, the Alternate and the Delegate must meet with the Registrar to make it official. • Orientation for New Delegates: An orientation for new delegates and alternates will occur in the Buck Mountain Room in the hotel at 1:30 p.m. on Friday, January 25. Anyone who wants to learn more about how Convention business works is welcome to attend. • Delegate & Alternate Seating : If you are a Delegate or an Alternate you are welcome and encouraged to sit at the tables in front of the stage during business sessions. However, only Delegates may speak or vote. If you do not have a voting card (even if you are an Alternate), you are not considered active. Delegates and Alternates will be assigned specific tables for the Friday business session but not Saturday. • Visitors Seating: The rows of seats in the back of the ballroom are available for all Visitors. • Voting Cards: This year’s voting cards are green . Please do not lose your voting card. This card informs the tellers of your voting status at the balloting area for the election of diocesan leadership positions. This card also allows tellers to count your vote in the open legislative sessions of Convention. • Convention Committees : Committees may meet briefly in the ballroom after Friday business. • Meal Tickets: These tickets will be included with your name tag. You will receive one purple meal ticket for all three meals: Friday Dinner, Saturday Lunch, and Saturday Banquet. Please present your meal ticket at each meal, so it can be punched before the meal. • Tables at Meals: With the exception of tables for special guests on Friday and Saturday dinners, there are no assigned tables. Dinner on Friday and lunch on Saturday are buffets. The buffet will be located in the Roanoke Foyer outside Ballroom A-B. Saturday dinner is a plated meal at the tables. • Commission on Ministry Lunch: This lunch buffet is located in Shenandoah A. Invitation only. • Exhibit Hall: All participants are encouraged to visit the Exhibit Hall in the Crystal Ballroom. Coffee and tea breaks will be served in the Exhibit Hall. These breaks are free to all participants. • Breakfast: Breakfast is on your own both Saturday and Sunday mornings. The hotel’s Regency Room and the Roanoke City Market are both good options. • Opening Service: There will be no Opening Eucharist this year at St. Andrew’s Roman Catholic Church. Instead, Evening Prayer will occur at 6:00 p.m. on Friday in Roanoke Ballroom C-H. All are welcome. Clergy will NOT vest and process at this service. • Sunday Service: Closing Eucharist will occur Sunday at 9:30 a.m. in Roanoke Ballroom C-H. Participants from Youth @ Convention will join. Those newly elected to diocesan boards and committees will be installed at this service. Clergy will vest and process. Green Stoles. • Standing Committee: The committee will after Sunday service in the ballroom for 15 minutes.

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