RuritanClubandDistrictOfficersHandbook

Forwarding E-Mail We discourage the forwarding of e-mail, such as jokes, stories, warnings, news articles, etc., except when specifically requested. Besides clogging the already packed mail boxes of many, the potential for sending computer viruses is a real possibility. If you find it necessary to forward an e-mail that you received, please do your recipients a favor and send only the pertinent information. Before sending, remove all of the extraneous information and addresses that may appear.

Protect your E-mail Addresses When sending e-mail to multiple recipients, please use the “BCC” recipient line. In the old days of typewriters and carbon paper copies, BCC stood for Blind Carbon Copy, meaning that someone was receiving a copy of the information without the knowledge of other recipients. Names and addresses in an e-mail’s BCC section can not be inadvertently or intentionally added to undesired mailing lists.

Section 10: Appendix Sample Press Releases

Re-type any stories you use from this manual. Don’t just fill in the blank lines in the sample releases. Each press release should look as if you wrote it yourself. Use Club stationery for a more professional look. All of the sample releases included in this kit are just that, samples! Use your own ideas and your own language. Remember to answer the questions: Who? What? When? Where? Why? How?

New Ruritan Club Officers Elected

Contact:: Name, address, and phone number

____________ Ruritan Club

FOR IMMEDIATE RELEASE: Date

Full name of City or Town was elected President of the Ruritan Club for year at their date meeting. Last name only , a occupation, employer, etc. has been active in a number of community activities including: list activities . Other officers elected at the meeting were: Name, City , Vice-president; Name, City , Secretary; Name, City , Treasurer; and Name, City , for a three year term as Club Director. Last name of President and the other new officers will be installed at the club’s annual installation banquet on date at location . The Ruritan Club regularly holds its monthly meetings on the day of meet- ing of each month at location . Contact name for more information. Add information about the club’s activities and use all or part of the “Ruritan Fact Sheet” in this booklet.

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Revised 8/2021