Ruritan Officers Handbook 2026

Index

A Address, National Office..................................................... 2 Agenda, Club Board.......................................................... 10 Agenda, Club Charter Meeting......................................... 30 Agenda, Club Meeting........................................................ 2 Agenda, Organizational Meeting....................................... 47 Agenda, Zone Meetings.................................................... 26 American Flag Etiquette.................................................... 38 Anniversaries, Club........................................................... 10 Appeals, Community Service Reports������������������������������ 79 Appointed Officers, Club................................................... 11 Assigned National Rep, Duties......................................... 28 Audit Committee Guidelines, Club........................... 106-108 Audit Committee Guidelines, District....................... 109-111 Awards at a Glance...................................................... 69-70 B Birthday Fund, Award........................................................ 75 Blue Ribbon Award Application......................................... 71 Board of Directors, Responsibilities ��������������������������������� 10 Build Your Dollars Scholarship Program �������������������������� 55 Bylaws, Ruritan National................................................. 123 Bylaws, Ruritan Districts................................................. 123 Bylaws, Ruritan Clubs..................................................... 123 C C&DOH, Previous Versions................................................ 2 Chaplain, Club.................................................................. 11 Charter Night Information.................................................. 50 Citizenship and Patriotism Committee, Club �������������������� 22 Club Anniversary Commemoration����������������������������������� 85 Club Board Meeting Agenda............................................. 10 Club Buildings, Loss Prevention.............................. 115-119 Club Charter Application................................................... 49 Club Director, Responsibilities.......................................... 10 Club Foundation Committee............................................. 11 Club Membership Increase Award������������������������������������ 60 Club Officers, Appointed................................................... 11 Club Officers, Chaplain..................................................... 11 Club Officers, Installation............................................. 40-41 Club Officers, Reporter..................................................... 11 Club Officers, Sergeant-At-Arms...................................... 11 Club Officers, Song Leader............................................... 11 Club President, Award Application������������������������������������ 73 Club President, Responsibilities......................................... 8 Club Secretary, Award....................................................... 75 Club Secretary, Responsibilities......................................... 9 Club Treasurer, Award...................................................... 74 Club Treasurer, Responsibilities......................................... 9 Club Vice President, Responsibilities ��������������������������������� 8 Club Visitation, by District Officers ����������������������������������� 35 Club Visitation, by Zone Governor������������������������������������ 26 Clubs, Yearly Schedule................................................ 12-13 Combined Cabinet Meeting, District ��������������������������������� 33 Commemoration, Club Anniversaries ������������������������������� 85

Community Engagement Committee, Club ���������������������� 23 Community Service Guides, Club..................................... 22 Community Service Merit System Guide��������������������� 76-78 Community Service Reports, Appeals ������������������������������ 79 Community Service Reports, Instructions ������������������� 77-78 Community Service Reports, Samples������������������������ 80-84 Consent to be Photographed or Recorded��������������������� 100 Copyright, Ruritan Name and Emblem������������������������ 87-88 Cornerstone Fund............................................................. 54 D Deadlines and Important Dates .........................Back Cover District Cabinet.................................................................. 32 District Convention............................................................ 34 District Finances............................................................... 36 District Foundation Chair Award....................................... 75 District Foundation Chair, Duties...................................... 29 District Fundraising Chair, Duties...................................... 29 District Governor, Award................................................... 67 District Governor, Duties................................................... 27 District Growth and Development Chair, Duties............... 30 District LDC, Duties........................................................... 31 District Lt. Governor, Duties.............................................. 28 District Publicity and PR Chair, Duties ����������������������������� 29 District Secretary, Duties................................................... 28 District Treasurer, Duties ................................................... 29 District Youth Coordinator, Duties..................................... 29 Document Retention & Destruction Guidelines........113-114 DRM Coat......................................................................... 58 DRM: Adult Club or Ruri-Teen Club���������������������������������� 57 Dues Rebate Request....................................................... 60 E Electronic Newsletter Award............................................. 68 Endowed Funds................................................................ 54 Environment Committee, Club.......................................... 23 Ethics Policy.................................................................... 104 F Federal Income Tax Exemption.......................................... 9 Fellowship Committee, Club............................................. 14 Finance Committee, Club................................................. 20 Foundation Birthday Fund Award...................................... 75 Foundation Committee, Club ........................................... 11 Foundation Forms............................................................. 54 Founders’ Day................................................................... 52 Fundraising Projects, Club................................................ 20 G-H Growth Award, District Governor...................................... 57 Growth Award: Club, Area, District............................... 59-60 Harrassment Policy................................................... 103-104 History.................................................................................. 6

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Revised 8/2025