Ruritan Club and District Officers' Handbook

Responsibilities of Ruritan Club Officers A. President

c. Assigned to work on a committee. d. Presented with a lapel button. 15. Attending Club Officers’ Training, zone meetings,

The president is the key person in the club and coordinator of all its activities. The president is the most important link between the club membership and the zone, district, and national officers. The president’s leadership and guidance should serve as an inspiration to all members in achieving the objectives of Ruritan. Duties 1. Studying this entire handbook. 2. Appointing committees (with the help of the club’s board of directors, when possible). Select committee chairs who will work. Be sure of each chair’s acceptance before an ‑ nouncing. See that every member has a purpose. Stand ‑ ing Committees include the following: a. Program and Entertainment b. Finance c. Public Relations d. Membership e. Growth and Development ‑ new clubs f. Nominating g. Special 3. Appointing the following club officers at December meeting after the installation of elected officers. a. Reporter b. Chaplain c. Song Leader d. Sergeant‑at‑Arms 4. Seeing that a club roster is prepared. 5. Serving as Ex‑Officio member of all committees, and attending as many meetings as possible. 6. Helping the vice president discharge duties as chair of the Objectives Committee. a. Seeing that the objectives for the year have been properly prepared and presented at the January meet‑ ing for discussion and final adoption. b. Seeing that each committee chair understands responsibilities. 7. Checking with the chair of the Program Committee before each meeting to make sure that all arrangements have been made. 8. Following “Yearly Schedule for Ruritan Club Officers.” 9. Presiding at all meetings of the club and the board of directors. 10. Starting meetings on time and closing at designated time. 11. Following the meeting procedure (inside of the front cover of this handbook). 12. Following the suggested agenda for board of directors’ meeting in this handbook. 13. Seeing that all members of the club, especially the

district and national conventions. 16. Reporting at zone meetings.

B. Vice President Duties 1. Studying this entire handbook.

2. Serving as chair of the Objectives Committee. (This committee is made up of the chair of each of the five com ‑ munity service committees.) 3. Serving as chair of the Finance Committee. (This committee is made up of the treasurer and such other members as appointed by the president.) 4. Securing from the outgoing president the guides concerning the work of each of the five community ser ‑ vice committees and giving a copy to each chair at the December meeting. 5. Urging each committee chair to hold meeting of com ‑ mittee and select tentative objectives for presentation at Objectives Committee meeting. 6. Holding an Objectives Committee meeting before January club meeting, where the committee selects the objectives that will be recommended to club for discussion and approval along with estimated costs of each. 7. Preparing sufficient copies of tentative objectives, with estimated costs and names of committee members, for distribution at the January meeting. 8. Serving as presiding officer of the club and board of directors’ meetings in the absence of the president. 9. Serving as a member of the board of directors. 10. Assisting the president in attaining goals set up for the year. 11. Following up on work of committees throughout the year. 12. Making a report at each meeting giving progress on club objectives. (Call on committee chairs as convenient and appropriate.) 13. Preparing community service reports with help of president, secretary, and Objectives Committee. (Copies to be sent to district governor.) 14. Attending Club Officers’ Training, zone meetings, and district and national conventions, if possible. 15. Arranging for presentation of past president’s lapel pin to outgoing president at the December meeting. Individual donations to Ruritan Clubs are not tax deductible. Tax exemption under 501(c)4 does not allow individuals to claim tax deductions on donations to Ruritan Clubs.

officers, are familiar with the club bylaws. 14. Seeing that each new member is a. Properly welcomed into the club.

b. Fully informed about Ruritan purposes, objectives, and procedures. (Designate a mentor to handle this assignment.)

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Revised 8/2024