Ruritan Club and District Officers' Handbook

Outstanding Club Secretary Award

Our club submits Club Secretary_____________________________________ for the Outstanding Secretary Award. We certify that all criteria for this award as specified below have been met. Name of Ruritan Club: Club President: Date: The following criteria must be met to qualify for the Outstanding Club Secretary Award: a . Quarterly reports submitted (emailed/postmarked) to the Ruritan National Office no later than the 10th of the month. (April 10, July 10, Oct. 10, Jan. 10) b. National dues are paid (postmarked) by the last day of January, April, July, and October. All monies owed to National must be up to date with no arrearage as of December 31. c. Club represented at district convention. d. Club Community Service Reports postmarked to district governor by October 1. e. Names and addresses of newly elected club officers submitted (emailed/entered in membership database/ postmarked) to the Ruritan National Office by November 10. g. Must attend one of the following during the calendar year: cabinet meeting, zone meeting, or district con ‑ vention. h. This application must be submitted (emailed/postmarked) to the Ruritan National Office by February 10.

Ruritan National Foundation Awards & Recognition

District Foundation Promotion Chair Awards (Also called the Garland Gray Awards, in honor of the Foundation’s first contributor.) 1. Eligibility: An award will be made to the top three District Foundation Promotion Chairs for each of these three categories: a. Greatest percentage of club contributions in the district. b. Largest amount of money contributed by clubs in the district. c. District with the greatest contribution per member. 2. Time Period: Fiscal year (Oct. 1 - Sept. 30). 3. Type of Awards: Plaque for first place in each of the three categories. Certificate for second and third places in each of the three categories. 4. Responsible for Verifying: The Ruritan National Foun ‑ dation will verify the amounts and percentages required for this award. 5. Award Presentation: Ruritan National Foundation President. 6. Award Presentation Date : Ruritan National Conven ‑ tion.

Birthday Fund Award 1. Eligibility: Upon receipt of a minimum donation equivalent to $2.00 per member from a club, the club will be eligible to receive a Certificate of Appreciation, and those clubs contributing a donation equal to $10.00 per member will be eligible to receive a Plaque of Appreciation. 2. Types of Awards: Certificate or plaque prepared according to Ruritan National Office records as of September 30. 3. Award Presentation: Will be mailed to the district governor for presentation at district convention. After September 30, the award will be mailed to the club president for presentation. Tom Downing Fellowship Fewer than 4% of all Ruritans are Tom Downing Fellows, making this a distinctive honor among members. Once presented, award is non transferable and will be a lasting honor to the individual awarded. 1. Eligibility: A single one time donation in the amount of $500 to the Ruritan National Foundation. The contributor must state when the contribution is made that it is for participation in the Tom Downing Fellowship program. All funds for this program are credited to the Tom Downing Fellow Fund. 2. Award: Plaque and lapel pin.

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Revised 8/2024