Ruritan Club and District Officers' Handbook

District Governor Duties and Responsibilties

1. Serving as chair of the district cabinet. 2. Representing Ruritan National in the district and acting as liaison between the district and Ruritan National. 3. Providing leadership and assistance to district, zone, and club officers. 4. Assigning duties to the lieutenant governor, zone gover ‑ nors, and district officers. 5. Outlining a plan of work and setting goals for district achievement. 6. Appointing an energetic, aggressive Growth and Devel ‑ opment Chair to coordinate and administer the district’s program - one who emphasizes need for development (new clubs) and growth (new members) . 7. Holding at least four (4) district cabinet meetings during the year. 8. Ensuring that zone governors visit clubs early in the year with close follow-up and assistance, especially to the weaker clubs. 9. Setting up a master schedule of activities early in the year to include cabinet meetings, club visits, and district convention. 10. Appointing committees as needed. 11. Familiarizing all cabinet members and club officers with national bylaws, handbooks, and growth and develop ‑ ment materials. 12. Preparing, with the assistance and advice of the district treasurer, a suggested budget for the year to be approved by the cabinet. 13. Appointing a district publicity and public relations chair. 14. Appointing a fundraising chair whose duties should include promoting and suggesting fundraisers for clubs. 15. Appointing a district youth coordinator. 16. Publicizing and promoting national goals in the district. 17. Encouraging clubs to serve their communities more ef ‑ ficiently and effectively through Ruritan. 18. Submitting requested reports promptly and assuring that zone and club officers submit their reports promptly. 19. Seeing that a district directory is prepared and distributed to all clubs (and copied to Ruritan National) showing: d. Club’s name and computer number as found in the Club Secretary’s Handbook . (Recommend assign ment of this task to lt. governor.) 20. Being responsible for having all clubs complete com ‑ munity service reports and arranging for judging of reports received. Arrange for judging of Ruritan of the Year applications. 21. Sending a progress report or district letter to all club presidents monthly or quarterly. (Copy to cabinet and Ruritan National.) 22. Supervising the collection of delinquent dues and other monies owed to Ruritan National. 23. Appointing a Ruritan member to serve on the board of directors of a new club as administrative advisor (with ‑ a. Meeting night of clubs and locations. b. New officers’ names and addresses. c. Zone in which club is assigned.

out voting privileges) for the first 12 months following charter night, if the new club has no sponsoring club. 24. Appoint Audit Committee Duties of the Incoming District Governor 1. Cooperating fully with the outgoing district governor in planning and conducting instructional meetings and other district, zone, and club activities. 2. Appointing zone governors, district secretary, district treasurer, growth and development chair, foundation promotion chair, and any other officer or committees deemed necessary for the work of the district. How ‑ ever, as a recommendation to the district governor, each district may elect its own district secretary and/ or district treasurer or district secretary-treasurer, and each zone may, at the discretion of the district cabinet, elect its own zone governor. 3. Assisting with winter zone meetings for club officers. 4. Consulting with the outgoing district governor and out ‑ going district treasurer concerning preparation of the district budget and district convention budget. 5. Urging each club to hold a meeting of officers, directors and committee chairs, followed by meetings of all com ‑ mittees. Plans for the year’s program of work should be completed by the January monthly club meeting. 6. Attending district officers motivational leadership de ‑ velopment training in the fall and the district officers’ meeting at the Ruritan National Convention. Duties of the Outgoing District Governor 1. Assisting in winter zone meetings to be held between January 1 and February 15. 2. Holding district cabinet meeting with incoming and outgoing cabinets between the district convention and January 1. 3. Seeing that all district records are transferred to the newly elected district officers. 4. Continuing full responsibilities as district governor until January 1 and cooperate with the incoming district and zone officers.

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Revised 8/2024