Club & District Officers Handbook

Using the MMS Continued

Keep Track of Projects and Service Hours on the MMS

What are the advantages of the online training? With the modules – officers can readily see who has been trained and when the training modules were completed by simply looking at the MMS. In addition, the training can be done any day, anywhere which

Did you know that the MMS has a method for tracking your service hours? Club projects can be set up by one club member and then under each

club member’s information and hours can be tracked. NOTE: Create the project one time under one member and it will show up under all the other club members. The member can personally enter the data or club officers can go into each member’s records and update the information. Later – the club officers can pull a report of projects and

is especially nice if weather prohibits an officer from attending a district training. If I conduct face to-face trainings, can I record those scores and completions on the MMS? Yes, District

officers and above can go under a member’s training profile and add a club officer training and a date taken. Once you hit “update” it shows as a completed training and does not differentiate between face - to - face and online training. Who can delete a training record? The same people who can create a record, district officers and above. Before the record is completely deleted, the operator is asked, “are you sure?” I like the online material, but all of our officers don’t have access to computers . Is the material available in another format? District training leaders (LDC or District Governor) are sent copies of current training modules in the fall of each year. If they request copies of the online tests those can also be provided. How often must I renew my training? The requirements for being a Blue Ribbon Club are that club officers review training material every year. Therefore, to be in compliance with these requirements, even if you are repeating a club office, your most recent training date must fall between the time you took office in the fall and the next March 1. When you take the training a second time, both dates show on your training profile. What is contained on each module? Part I – Duties of the Specific Office Part II – Ruritan Calendar Year and Meeting Pro ‑ cedure Part III – Sample Ruritan meeting information Part IV – Ruritan Child Protection Policies

hours based on any date range. The key is to get all of the hours into the MMS under each volunteer/ members’ name. Club Officers Can Update Their Club Information on the MMS Did you know that YOU can keep your club meeting, location, and website information current? Club officers can review their club information page and make sure the meeting times, locations, etc. are current. There is even a place for GPS coordinates. And if you provide a link to your club webpage – it will automatically populate the list of club sites on http://ruritan.org To get to the club info page click on the club name in the upper left corner of your club’s MMS page. Who Are My Club and District Officers? Make sure every new club member is introduced to the MMS soon after joining. He or she can review information and make sure e - mail addresses, phone numbers, military service, spouse’s name and other important information is updated. As soon as you add a new member – if you include an e - mail address – they will be sent an e - mail with their log - on information for the MMS. Once they are on their information page – an icon that looks like a small flow chart allows them to see their club, district, and national officers.

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Revised 8/2023