Club & District Officers Handbook

District Secretary

District Lt. Governor

The lieutenant governor shall work closely with the district and zone governors in all phases of Ruritan ac ‑ tivity within the district. The district lieutenant governor shall give special attention to weaker zones and clubs. The district lieutenant governor shall be installed at the district convention and take office January 1. Duties of the Lt. Governor (1) Becoming familiar with the national, district, and club bylaws, the officers’ handbooks, and growth and development material. (2) Attending district officers’ leadership development training in the fall and attending the Summer Leader ‑ ship Conference at the Ruritan National Office. (3) Serving as a member of the district cabinet. (4) Substituting for the district governor whenever the governor is unable to perform the duties of office. (5) Assisting the district governor in supervising zone governors’ performance of their assigned duties and giving counsel and assistance as needed. (6) Carrying out other duties assigned by the district governor which may include the following: a. Being responsible for having all clubs complete community service reports and arrange for judg ‑ ing of reports received. Do the same for Ruritan of the Year nominations. b. Being responsible for judging of the Ruritan of the Year nominations. c. Being responsible for ensuring the distribution of a district directory by January 1 each year .

The secretary shall be installed at the district convention and take office January 1. Duties of the District Secretary 1. Serving as a member of the district cabinet. 2. Notifying cabinet members of district cabinet meetings. 3. Notifying clubs of all district meetings. 4. Keeping minutes of each district cabinet meeting and other district meetings. 5. Providing a copy of the minutes of cabinet meetings to all cabinet members and Ruritan National. 6. Keeping a record of the district convention including of ‑ ficial minutes of the convention, record of attendance, convention program, news clippings, and other items of interest for permanent records of district. 7. Advising clubs of cabinet and district convention deci ‑ sions affecting them. 8. Keeping a record of committee appointments. 9. Maintaining permanent district records and promptly entrusting these records to next year’s secretary. 10. Handling correspondence requested by the district governor. 11. Notifying Ruritan National Executive Director of zone changes. 12. Assisting the district governor and other officers as requested. National Director The national director assigned to a district is a full voting member of the district cabinet. The director is not a guest or honorary member of the cabinet, but shares equal responsibility with other cabinet members in decision making. 2. Assisting the governor in planning cabinet meetings. 3. Making a report of national board meetings and other national meetings and interpreting national policies and procedures at each cabinet meeting. 4. Seeing that district officers submit required reports promptly. 5. Assisting the governor in dealing with difficult problems in the district. 6. As a member of the Ruritan National Board, the direc ‑ tor makes sure that no district activity or program conflicts with national or club policies or bylaws. Duties of the National Director 1. Attending all cabinet meetings.

Past District Governors Duties and Responsibilities

The three immediate past district governors retain membership on the cabinet to serve in an advisory capacity and assist the Growth and Development Chair. The Governor may give them additional assignments. They are full voting members of the cabinet. (In the event one or more of the governors who serve in the past three years cannot serve, the three most recent past governors should fill these posts.)

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Revised 8/2023