Club & District Officers Handbook

I-J Initiation of a New Member...............................................23 Initiation of a New Member...............................................44 Inspection/Audit of Districts or Clubs������������������������������ 131 Installation, Club Officers..................................................43 Installation, District Officers..............................................38 Invitation to Ruritan Membership......................................47 Invoices, MMS....................................................................6 JJ Gwaltney Award...........................................................59 K-L Letter of Invitation, Sample...............................................50 Local Media Contacts.......................................................99 Loss Prevention Worksheets...................................134 - 138 M Meeting Procedure, Club....................................................2 Meeting Procedure, District Cabinet��������������������������������� 36 Membership Chart............................................................45 Membership Committee Award.........................................61 Membership Committee, Club.....................................20 - 24 Mission.............................................................................. 11 MMS, FAQ.......................................................................8 - 9 MMS, Introduction...............................................................5 MMS, Invoices....................................................................6 MMS, Officer Information....................................................7 MMS, Project Hours............................................................7 MMS, Club Officer Training.................................................6 Motions, Steps to Present.................................................42 N-O Name Badges...................................................................71 National Communication Awards......................................71 National Office, Contact Information����������������������������������� 2 Objectives, Ruritan............................................................12 Objectives Committee, Club.............................................24 Officer Information, MMS....................................................7 On - Line Materials, Handbooks.........................................14 Organization Overview......................................................10 Organizational Agenda......................................................50 Organizational Chart.........................................................10 Organizing a Ruritan Club.................................................49 Organizing a Ruri - Teen Club.............................................54 Outstanding Club President Award..............................77 - 78 Outstanding Club Secretary Award ����������������������������������74 Outstanding Club Treasurer Award ����������������������������������78 Outstanding District Governor...........................................70 Outstanding Zone Governor Award ���������������������������������� 70 P Paid Club Builder Program...............................................51 Parliamentary Procedure..................................................42 Past District Governors, Duties.........................................32 Perfect Attendance Recognition........................................70 Permanent Funds, Foundation.........................................57 Photo/Video Consent Form.............................................103 Point Incentive and Reward System ��������������������������������79 President’s Golden Key Award..........................................59 Press Releases, Samples........................................100 - 102 Print Newsletter Award......................................................71 Program/Entertainment Committee, Club ������������������������19 Project Hours, MMS............................................................7

Prospective Member List..................................................24 Protocol for Visitors...........................................................40 Public Relations Committee, Club ������������������������������������ 26 Public Relations Policies and Guidelines ������������������89 - 100 Public Service Committee, Club.......................................28 Q-R Recruiting New Members..................................................23 Report Evaluations and Ranking......................................81 Reporter, Club...................................................................16 Reports, Club Officers.......................................................18 Roberts Rules of Order.....................................................42 Rudy Youth of the Year................................................66 - 67 Ruritan Emblem, Use of...............................................91 - 92 Ruritan Forever, application..............................................48 Ruritan Forever Legacy Club............................................61 Ruritan Length of Service Award......................................70 Ruritan Membership Invitation.....................................48 - 49 Ruritan Message...............................................................93 Ruritan National Anniversary............................................55 Ruritan National Foundation........................................56 - 58 Ruritan National Pledge......................................................2 Ruritan of the Year.......................................................64 - 65 Ruritan Publications..........................................................55 Ruritan Student Program..................................................55 Ruritan Sunday/Ruritan Week..........................................17 Ruri - Teen of the Year...................................................68 - 69 Ruri - Teen, Organizing a Club............................................54 Ruri - Teen, Sponsoring Club Responsibilities �������������������54 S Sample Club Budget.........................................................25 Sample Community Service Reports...........................84 - 88 Scholarship, Build Your Dollars.........................................58 Seating Arrangements......................................................40 Sergeant - At - Arms, Club....................................................16 Sexual and Other Unlawful Harassment ������������������������105 Social Development Committee, Club������������������������������ 28 Song Leader, Club............................................................16 Standing Committees, Club.........................................19 - 26 T 21st Century Legacy Fund............................................... 57 Tom Downing Fellow.........................................................57 Training, Club Officers......................................................35 Training, MMS.....................................................................6 U-V Understanding Public Relations........................................90 Value of Ruritan Membership............................................46 Voting Methods.................................................................42 W-Z Website Award..................................................................71 Youth Leaders Award: 4 - H, FFA, Scouting �����������������������61 Zone Governor, Award......................................................70 Zone Governor, Duties......................................................29 Zone Meetings.............................................................29 - 30

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Revised 8/2023