Operating Budget 2025-2026

TOWN CLERK

NARRATIVE

The Town Clerk serves as a liaison between Town Council and the general public. As an appointee of Town Council, the Clerk is responsible for creating and preserving the public record and ensuring that information on local government activities is made available to citizens upon request. The Clerk's Office supports an open, accessible government that provides a communication link between the citizens and the local governing body. FY 2024-2025 ACCOMPLISHMENTS • Maintained and coordinated annual update of historic archived Town Council Minutes for online public access. • Served as State Designated Records Officer for the Town of Blacksburg; worked with the Library of Virginia and Town departments on up-to-date compliance with state mandated public records management, including training and compliance with the state mandated electronic records destruction program. • Helped coordinate and respond to Freedom of Information Act (FOIA) requests in a timely manner. • Conducted annual update of the Town’s public records including electronic files and paper documents located in the Town Clerk’s vault. • Coordinated State mandated annual filings of Statements of Economic Interests for members of Town Council and Real Estate Disclosures for members of the Planning Commission and Board of Zoning Appeals, and the Town Manager. • Finalized the digitalization of historic public records to improve access for citizens and staff. • Facilitated annual membership appointment process for town affiliated boards, commissions and committees, and Town Council membership assignments for 2024/2025. FY 2025-2026 OBJECTIVES • Professional development through the Virginia Municipal Clerks Association and the International Institute of Municipal Clerks conferences. • Continue good records management practices as the State Designated Records Officer and FOIA Officer. • Pursue continuing education programs through professional memberships and participation with the Virginia Municipal Clerks Association, International Institute of Municipal Clerks, Virginia Association of Government Archives and Records Administrators and the Virginia Municipal League. • Represent the Town Clerk’s Office in community outreach programs, including participation in town-sponsored events, coordination of special activities, recognitions, and presentations on behalf of the Mayor and Town Council. • Work on improved online accessibility and enhanced electronic communications in expediting the Town’s annual boards/commissions/committees membership process. • Continue digitalizing current public records to improve access for citizens and staff.

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