Oak Hill Academy 2025-2026 Policy Manual

• If a student is suspected of having a concussion or showing symptoms of a concussion, they will be assessed by our nursing staff who follows a concussion protocol. For detailed information on Oak Hill Academy’s concussion policy, please contact nurse@oak hill.net. Counseling • Since students at Oak Hill Academy are usually a distance from family and home, the Academy provides counseling to any student who may request it. Please be assured that members of our staff are willing and able to give their time and energies to the students in the area of support and concern. Any issue a student may have will be treated with courtesy, respect, and confidentiality whether it is about academics, personal problems, dorm problems, or if there is just a need for someone to talk with. • The Counselor is in charge of our counseling program. The Counselor and Student Support Specialist are available to speak to students in regard to personal problems, crisis intervention, and substance abuse. The Counselor is also in charge of college counseling. • In addition to the Counselor, the Student Support Specialist, the Principal, Assistant Head of School, Campus Minister, and Deans have extensive experience and/or training in counseling. Each has an office in the Vaughan Administration Building or English Academic Building, and students should feel free to contact any of them if the need arises. • Each student is assigned a faculty/staff advisor who acts as a resource person for the student during the school year. Medical Services • The Academy nurse is on duty from 7:45 a.m.-3:45 p.m. with "Med Call" at breakfast and lunch. The Academy Nurse will prepare meds for administration by Residential Staff for dinner and Quiet Time. The Academy nurse will also prepare weekend meds for administration by Residential Staff. The Nurse will train Residential Staff in medication administration. • Medical issues, such as injury or illness, that require physician attention will be managed on a case-by-case basis. Doctor appointments and follow-up care are arranged by the Nurse in consultation with the parent. • Any student receiving healthcare services from a provider will have their insurance on file submitted for coverage. Please be aware that Insurance plans differ greatly regarding covered services and benefits. Please reach out to your student’s insurance company and the provider’s billing department for detailed information on specific treatment costs and coverage. • Routine dental/orthodontic appointments are to be scheduled at home during school breaks. Energy Drinks • Energy drinks, defined as any beverage containing a stimulant which is designed to increase the consumer’s mental or physical energy, are not allowed on Oak Hill Academy

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