Oak Hill Academy 2025-2026 Policy Manual

STUDENT/PARENT POLICY MANUAL

2025–2026

Oak Hill Academy 2635 Oak Hill Road Mouth of Wilson, VA 24363

Phone: 276-579-2619 Fax: 276-777-7020

E-Mail: info@oak-hill.net Website: www.oak-hill.net

MISSION STATEMENT

Oak Hill Academy inspires academic success, cultivates personal growth, and personifies a healthy community while fostering relationships among students, families, and our school. We are a coeducational Baptist-affiliated boarding school that provides a college preparatory education (Grades 8-12) in a small, structured, and nurturing environment.

ATTENDANCE IS A PRIVILEGE

ATTENDANCE AT OAK HILL ACADEMY IS A PRIVILEGE; it is not a right. We expect all members of our community to abide by the responsibilities inherent in our community. Any student who does not respect the standards and regulations of this institution may forfeit this privilege. A student may be requested to withdraw at any time. All students are expected to embrace the spirit of our regulations and follow the tenets of our handbook. Your attendance here confirms your allegiance to the rules and regulations of Oak Hill Academy. Re-enrollment is by invitation of the Academy. Students must remain in good standing and receive an affirmative vote by an administrative committee. A student will be denied readmission if they prove to be an unacceptable representative of Oak Hill Academy. On the contract form, you signed a statement indicating you read the agreement signed by your parent or guardian. By signing, you agree to carry out the duties assigned to you in the classroom and away from the classroom to the best of your ability. You agree to obey the rules and regulations, to make the best use of this opportunity, and to be a good citizen by helping others and the school.

We challenge you to BE THE BEST THAT YOU CAN BE!

Table of Contents

Mission Statement Attendance is a Privilege Contact Information Faculty, Staff and Support Listing 2025 – 2026 Calendar Travel Information GENERAL POLICIES

1 2 2 2 3 3 3 4 4 4 5 5 5 6 6 7 9

CLOTHING, DRESS, AND APPEARANCE

General

School Dress

Sunday Church Dress Formal/Semi-Formal Dress

School Sports Dress

Modified School Sports Dress

Social Dress

Graduation Dress Off-Campus Dress

Enforcement of Dress Code Standards

Personal Appearance

ACADEMICS

Oak Hill Academy’s Educational Philosophy

Program of Studies

Graduation and Course Requirements

Daily Schedule Academic Support General Statements Grading System

10 12 13 13 13 14 14 14 14 15 16 16 16 16 17 17 17

ACADEMIC BUILDING POLICIES

Honor Roll Requirements

Registration

Absences and Make-Up Work

Academic Reports

Eligibility Policy for Athletics, Clubs, Field Trips, and Off-Campus Activities

College Visits

Other Off-Campus Trips Exam Exemption Policy

Senior Privileges

Miscellaneous Academic Regulations Academic Building Discipline

Academic Dishonesty

Detention

17 17 18 18 18 18 19 19 21 21 22 22 22 23 23 23 24 24 25 25 25 26 26 26 26 27 27 27 27 28 28 28 29 29 29 30 30 31 31 32 33 33

Homework Deficiency Tardy Discipline Policy Dress Code Policy Dress Down Saturdays Technology Policy

3-Strikes Technology Consequences

Artificial Intelligence Policy

AFTER SCHOOL

Sports, Clubs, and Activities

CAMPUS LIFE

Resident Life Vision Statement Dormitory Policies/General Statements

Visitors

Dorm Telephones

Cell Phones

Computer and Internet Use

Videoing, Picture-Taking, Recording Devices Dormitory Recording Policy

Quiet Time

Laundry

OTHER POLICIES AND PROCEDURES

Dining Hall Guidelines Restricted Areas Outside Vendors Church Attendance

Weekend Leave Off Campus

Unlawful Acts

Vandalism

Personal Property

Storing Student Property Tobacco and Nicotine Use Substance Abuse Policies Cashless Campus Policy Theft and Items of Value Noonkester Park Guidelines Equestrian Center Guidelines

Public Displays of Affection (PDA)

Social Guidelines Rules for Social

STUDENT HEALTH AND WELLNESS

Medications

Illnesses and Injuries

33 34 34 34 35 36 36 37 37 37 38 39 39 40 41 41 42 43

Counseling

Medical Services Energy Drinks

Athletic Supplements

DISCIPLINARY POLICIES AND PROCEDURES

Cell Phone Violations

Tobacco and Nicotine Products

Drugs or Alcohol

Definitions of Disciplinary Action Non-Discriminatory Statement

Legal Names

Hazing, Assault and Battery, Sexual Harassment

Bullying

HONOR CODE

Academic Honor Code Resident Life Honor Code

ALMA MATER

CONTACT INFORMATION OFFICES AND DORMITORIES TELEPHONE NUMBERS

Main Number 276-579-2619 To reach any dormitory, please dial 276-579-2000 and enter your child’s dormitory extension when prompted. Dormitory Extension Numbers: Hough Dormitory – First Floor 213 Hough Dormitory – Second Floor 214 Fields Hall 223 Dixon Hall 228 Williams-Berry Hall 218 Ingram Dormitory – First Floor 227 Ingram Dormitory – Second Floor 221 Speeks Hall 441 All calls to students should be placed: • Monday through Friday between 4:00 p.m. – 9:30 p.m.

• Saturday between 1:00 p.m. – 9:30 p.m. • Sunday between 1:00 p.m. – 9:30 p.m.

EMAIL ADDRESS FOR STUDENTS first&lastname@oak-hill.net (All lower-case letters and no space between first and last name of student) MAILING ADDRESS FOR STUDENTS Student’s First and Last Name 2635 Oak Hill Road Mouth of Wilson, VA 24363-3004 Administrative Office Fax Number 276-777-7020 Academic Office Fax Number 276-777-7040 ON CALL STAFF HOME NUMBERS AND E-MAIL ADDRESSES Mr. Aaron Grubbs, Assistant Head of School 276-768-8052 agrubbs@oak-hill.net Mr. Paul Fisher, Principal 276-768-9006 pfisher@oak-hill.net Mr. Robert Logan, Dean of Boys 571-201-4748 rlogan@oak-hill.net Mrs. Tracie Logan, Dean of Girls 276-768-7927 tlogan@oak-hill.net

YEARS AT OHA

FACULTY, STAFF AND SUPPORT

EMAIL / COLLEGE

DEGREE

jaugustine@oak-hill.net

AUGUSTINE, JOSEPH

1

M.Div.

REGISTRAR and COORDINATOR for the ACADEMIC and COUNSELING OFFICES

INT'L.INSTITUTE OF CHURCH MGMT. LEONARD THEOL. COLLEGE UNIV. ST. ALOYSIUS COLLEGE ARENA MULTIMEDIA APTECH LTD.

B.D. B.A.

cbarreda@oak-hill.net

BARREDA, CARLOS

6

B.A.

FOREIGN LANGUAGE INSTRUCTOR

UNIVERSITY OF FLORIDA

rbowen@oak-hill.net

BOWEN, RHONDA

*

44-1/2

B.A.

DIRECTOR of FINANCIAL AFFAIRS

EMORY & HENRY COLLEGE

brianbunn@oak-hill.net

BUNN, BRIAN

*

34

M.A. B.A.

DEAN of FACULTY; SOCIAL STUDIES DEPT.

VIRGINIA TECH

HEAD and INSTRUCTOR

EMORY & HENRY COLLEGE

erinbunn@oak-hill.net

BUNN, ERIN

2

B.A.

ENGLISH and SOCIAL STUDIES INSTRUCTOR

EMORY & HENRY COLLEGE

kconley@oak-hill.net FURMAN UNIVERSITY

CONLEY, KATE

1

M.A.T.

RESIDENT MANAGER - HOUGH DORMITORY

B.A.

SOUTHERN NEW HAMPSHIRE UNIV.

rcooper@oak-hill.net

COOPER, REGINA

15-1/2

RECEPTIONIST; ADMIN. ASSISTANT to the ASSISTANT HEAD of SCHOOL and DEANS; TRANSPORTATION COORDINATOR

achristopher@oak-hill.net SAINT XAVIER UNIVERSITY

CHRISTOPHER, AMANI

1

DIRECTOR OF STRENGTH & CONDITIONING

M.S. B.S.

FRANKLIN COLLEGE

CUNNINGHAM, JERMAINE

1

MAINTENANCE STAFF

ddacons@oak-hill.net LA SALLE UNIVERSITY TEMPLE UNIVERSITY TEMPLE UNIVERSITY mdacons@oak-hill.net PENN STATE UNIVERSITY LA SALLE UNIVERSITY

DACONS, DION

7

M.B.A.

ATHLETICS FUND COORDINATOR;

M.Ed.

ASST COACH - GOLD TEAM BASKETBALL

B.A.

DACONS, MARTHA

7

LEARNING SPECIALIST; ALS INSTRUCTOR

M.Ed.

B.A.

gdennis@oak-hill.net

DENNIS, GENE

1

MATH INSTRUCTOR

M.A.

UNIVERSITY OF WASHINGTON UNIVERSITY OF TEXAS AT AUSTIN

B.S.

telliott@oak-hill.net CAPELLA UNIVERSITY

ELLIOTT, TIFFANY

2

DIRECTOR OF COUNSELING and

M.S. B.A.

COLLEGE PLANNING

FLORIDA INTERNATIONAL UNIV.

lfinklea@oak-hill.net RADFORD UNIVERSITY

FINKLEA, LISA

37

B.S.

ADMIN. ASSISTANT to the PRESIDENT'S OFFICE, and ADMISSION and ADVANCEMENT OFFICES

pfisher@oak-hill.net PIEDMONT COLLEGE MERCER UNIVERSITY

FISHER, PAUL

*

7

M.A.T.

PRINCIPAL

B.A.

mgodwin@oak-hill.net

GODWIN, MARQUIS

1

RESIDENT MANAGER - DIXON HALL; ASST COACH - GOLD TEAM BASKETBALL

jgreico@oak-hill.net

GREICO, JONATHAN

1

B.S. B.S.

INSTRUCTOR; AUDIO/VISUAL PRODUCTION

FULL SAIL UNIVERSITY FULL SAIL UNIVERSITY

agrubbs@oak-hill.net

GRUBBS, AARON

*

6

Ed.D. M.Ed.

ASSISTANT HEAD OF SCHOOL

LIBERTY UNIVERSITY (in progress)

UNIVERSITY of PHOENIX LONGWOOD UNIVERSITY

B.S.

thenry@oak-hill.net

HENRY, TIMOTHY

38-1/2

B.S. A.S.

DIRECTOR of EQUESTRIAN PROGRAM

MISSISSIPPI STATE UNIVERSITY

WOOD COLLEGE

HILL, BILL

26

MAINTENANCE STAFF

mholt@oak-hill.net

HOLT, MELANIE

1

RESIDENT MANAGER - HOUGH DORMITORY

A.A.S.

MILLER MOTTE COLLEGE

choward@oak-hill.net UNIVERSITY OF OXFORD

HOWARD, CHERRIL

2

RESIDENT MANAGER - HOUGH DORMITORY

M.Sc. Ed.S. M.Sc. B.P.S.

BARRY UNIVERSITY BARRY UNIVERSITY BARRY UNIVERSITY

khunter@oak-hill.net

HUNTER, KRISTA

1

UNIFORM MANAGER

B.S.

UNC-CHARLOTTE (in progress)

A.A.S.

SAND HILLS COMMUNITY COLLEGE

whunter@oak-hill.net

HUNTER, WILLIAM

1

SCIENCE INSTRUCTOR;

B.S. A.A.

EAST CAROLINA UNIVERSITY PITT COMMUNITY COLLEGE

HEAD COACH WHITE BASKETBALL

bjackson@oak-hill.net

JACKSON, B.J.

*

1

RESIDENT MANAGER - FIELDS HALLS; ATHLETIC DIRECTOR; HEAD COACH RED

UNIVERSITY of PIKEVILLE

GREENVILLE TECHNICAL COLLEGE NORTH GREENVILLE UNIVERSITY ANDERSON UNIVERSITY SPARTANBURG METHODIST (in progress)

BASKETBALL

sjeffries@oak-hill.net

JEFFRIES, SCOTT

22

A.A.S.

MERIWETHER-GODSEY,

JOHNSON & WALES UNIVERSITY

FOOD SERVICES/HOUSEKEEPING

fjones@oak-hill.net

JONES, FRAN

4-1/2

EQUESTRIAN PROGRAM MANAGER/ INSTRUCTOR

mkurtz@oak-hill.net

KURTZ, MICAH

*

2

PRESIDENT

M.S. B.S.

UNIVERSITY OF SOUTH CAROLINA STATE UNIV. OF NY CORTLAND

llogan@oak-hill.net

LOGAN, LEANNA

3

A.A.

CAMPUS STORE MANAGER

UNIVERSITY of PHOENIX

rlogan@oak-hill.net

LOGAN, ROBERT

*

4

DEAN OF BOYS; RESIDENT MANAGER - WILLIAMS-BERRY HALL; DIRECTOR OF TECHNOLOGY; HEAD COACH INTERNATIONAL BASKETBALL

tlogan@oak-hill.net TRINITY UNIVERSITY

LOGAN, TRACIE DEAN OF GIRLS

*

4

M.A. B.A.

EAST TENN. STATE UNIVERSITY

tlopez@oak-hill.net

LOPEZ, TAIMY

1

M.A. B.A. B.A.

STUDENT SUPPORT SPECIALIST

SOUTH. NEW HAMPSHIRE U. (in progress) SOUTHERN NEW HAMPSHIRE UNIV. JOHNSON AND WALES UNIVERSITY

cluper@oak-hill.net

LUPER, CHRISTOPHER

*

3

CAMPUS MINISTER; RELIGION INSTRUCTOR

M.A. B.A.

ASBURY THEOLOGICAL SEMINARY

EMORY & HENRY COLLEGE

lluper@oak-hill.net NEWBERRY COLLEGE

LUPER, LIBBY

*

2

ADMISSIONS and ADVANCEMENT OFFICER

B.S.

mmalpass@oak-hill.net

MALPASS, MICHAEL

1

SOC. STUDIES INSTRUCTOR; HEAD COACH

M.A. B.A.

SOUTHWESTERN THEOLOG. SEMINARY

GLOBAL BASKETBALL

UNC-CHARLOTTE

emarsh@oak-hill.net

MARSH, ELI

1

MATH INSTRUCTOR

B.S.

WESTERN GOVERNORS UNIVERSITY

amauffray@oak-hill.net COLLEGE OF CHARLESTON

MAUFFRAY, AIDAN

1

B.A.

RESIDENT MANAGER; ASST COACH GLOBAL

BASKETBALL

McNEILL, JAMES

2

MAINTENANCE STAFF

A.A.S.

WILKES COMMUNITY COLLEGE

rmcpherson@oak-hill.net UNIVERSITY OF PHOENIX

McPHERSON, RUSTY ENGLISH INSTRUCTOR

3

B.S.

bmeagher@oak-hill.net MEDAILLE COLLEGE

MEAGHER, BRYAN

*

24

B.S.

SENIOR ADVISOR TO THE PRESIDENT; DIRECTOR of BASKETBALL OPERATIONS

lnewsome@oa-hill.net

NEWSOME, LAURENT

1

RESIDENT MANAGER; HEAD COACH PSG

B.S.

GEORGE MASON UNIVERSITY

SOCCER

mrader@oak-hill.net

RADER, MIKAELA

2

SCIENCE INSTRUCTOR; ENVIRONMENTAL

M.S. B.S. B.S.

KANSAS STATE UNIVERSITY KANSAS STATE UNIVERSITY KANSAS STATE UNIVERSITY

LITERACY COORDINATOR

nurse@oak-hill.net UNC-WILMINGTON UNC-WILMINGTON

REEVES, CRYSTAL

1 1/2

ASHE MEMORIAL HOSPITAL and OHA HEALTH & WELLNESS;

M.S. B.S.

ACADEMY NURSE

A.A.S.

WYTHEVILLE COMM. COLLEGE

B.S .

SALEM COLLEGE

mrodgers@oak-hill.net FAIRFIELD UNIVERSITY

RODGERS, MICHAEL

*

17

ASSOCIATE HEAD OF SCHOOL for ENROLLMENT and DEVELOPMENT

B.A.

SKRAMSTAD, SHYLA MAINTENANCE STAFF

4

jstroman@oak-hill.net

STROMAN, JOSEPH

1

A.S.

INSTRUCTOR; RESIDENT MANAGER; ASST COACH WHITE BASKETBALL

TIDEWATER COMMUNITY COLLEGE

staylor@oak-hill.net

TAYLOR, SPENCER

1

GEOMETRY and PERS. FINANCE INSTRUCTOR; ASST COACH INTERNATIONAL BASKETBALL

B.S.

BETHUNE-COOKMAN UNIVERSITY

dthompson@oak-hill.net

THOMPSON, DEMAREO

1

RESIDENT MANAGER; ASST COACH RED

A.A.

TRI-COUNTY TECHNICAL COLLEGE

BASKETBALL

zwebster@oak-hill.net

WEBSTER, ZAKIA ALS INSTRUCTOR

B.S. B.S. A.S.

CA INST. Of APPLIED TECH. (in progress)

1

GRAND CANYON UNIVERSITY SANTA MONICA COLLEGE

lwhite@oak-hill.net

WHITE, LORENZO

1

ENGLISH INSTRUCTOR; ASST COACH WHITE

B.B.A.

CAMPBELL UNIVERSITY

BASKETBALL

swoods@oak-hill.net

WOODS, STEWART

*

6

DIRECTOR of FACILITIES

B.S.

UNIVERSITY of SAN DIEGO

dwymer@oak-hill.net

WYMER, DENNIS

10

ART INSTRUCTOR; HEAD COACH WRESTLING

M.F.A. B.F.A.

SAVANNAH COLL. of ART and DESIGN VA. COMMONWEALTH UNIVERSITY

jzito@oak-hill.net

ZITO, JOHN

*

1

HEAD COACH GOLD BASKETBALL

B.A. B.A.

UNIV. OF MARYLAND, BALTIMORE CO. UNIV. OF MARYLAND, BALTIMORE CO.

*

ADMINISTRATIVE COUNCIL MEMBER

OAK HILL ACADEMY 2635 Oak Hill Road Mouth of Wilson, VA 24363-3004

Phone: 276-579-2619 Main Office Fax: 276-777-7020 Principal’s Office Fax: 276-777-7040 Published September 2025

CALENDAR FOR 2025-2026 ACADEMIC TERM

Summer Session……………………….June 22 – July 19, 2025 Fall Term begins………………………September 5, 2025 - Returning Students & New International Students report Friday, September 5; New Domestic Students report Saturday, September 6 Christmas Break………………………December 18, 2025 – January 18, 2026 ALL STUDENTS are to report on Sunday, January 18, 2026.

Students MUST be on campus no later than 7 pm Sunday, January 18, 2026. NOTE: Bus will pick up students at Charlotte airport on Sunday, Jan. 18.

Spring Break…………………………...March 5 – March 18, 2026

ALL students are to return Wednesday, March 18, no later than 7:00 pm.

Graduation……………………………..May 16, 2025 (Saturday)

FIRST SEMESTER

Summer Session……………………….June 23 – July 20, 2024 Fall Term begins………………………August 30, 2024 Returning Students & New International Students report Friday, August 30; New Domestic Students report Saturday, August 31 Thanksgiving Break…………………...November 22 – December 2, 2024 ALL students are to return Monday, December 2, no later than 7:00 pm. Christmas Break………………………December 20, 2024 – January 13, 2025 ALL STUDENTS are to report on Monday, January 13, 2025. New Faculty/Staff Orientation September 1-3 Mon. - Wed. Full Faculty/Staff Orientation September 4 Thursday Leadership Students Return September 5 Friday Returning Students and New International Students arrive September 6 Saturday New Domestic Students arrive September 7 Sunday Worship Service --Young’s Chapel Baptist Church 11:00 am August 28-29 Thurs. - Fri.

September 7 September 8 September 13 September 19 September 20 September 27

Sunday Monday

Students MUST be on campus no later than 7 pm Monday, January 13, 2025. NOTE: Bus will pick up students at Charlotte airport on Mon., Jan. 13. Student Orientation Convocation 1 st Semester /1 st Quarter Classes Begin ALL students are to return Monday, March 24, no later than 7:00 pm. President's “Welcome to OHA” Picnic Last day for students to request class changes

Spring Break…………………………...March 7 – March 24, 2025 Saturday Saturday School (1-4) Graduation……………………………..May 17, 2025 (Saturday) CLOSED Friday

CLOSED CLOSED

Saturday

No school.

Saturday Saturday School (5-8) Saturday Saturday School (1-4)

1 st Quarter Interim

October 4

Thursday-Monday FALL OPEN WEEKEND (Students may leave after school Thursday, October 9.)

OPEN October 9-13

October 10 October 13 October 17 October 18 October 22 October 25 November 1 November 8 November 14 November 15 November 22 November 23 December 1 December 2 December 6 December 13 December 13

Friday

Parent-Teacher Conferences (in person or virtual) No School. ALL students return to campus by 7 pm.

Monday

Friday

1st Quarter Ends/2nd Quarter Begins

CLOSED

Saturday

No school

Wednesday

PSAT and SAT School Day Testing

CLOSED CLOSED CLOSED

Saturday Saturday School (5-8)

Saturday

No School

Harvest Festival

Saturday Saturday School (1-4)

Friday

2 nd Quarter Interim

CLOSED CLOSED

Saturday Saturday Sunday

No School No School

Thanksgiving Dinner

Tues.-Mon. Dec. 1 THANKSGIVING OPEN WEEKEND (Students may leave after periods 1-4, at 11:45 a.m. Tuesday, Nov. 25)

OPEN November 25

No School ALL students return to campus by 7:00 pm.

Monday Tuesday Saturday

Classes resume.

CLOSED CLOSED

No school.

Saturday Saturday School (5-8)

Saturday Christmas Dinner/Winter Dance December 15-18 Mon.-Thursday Semester Exams (MUST complete to receive credit) ALL EXAMS MUST BE TAKEN AS SCHEDULED December 18 Thursday 2 nd Quarter Ends; 1 st Semester Ends BREAK December 18 Thursday CHRISTMAS BREAK begins at 12:25 pm December 19 Friday All students depart for Christmas Break (Airport Shuttle)

SECOND SEMESTER

NEW STUDENTS arrive for registration/orientation. ALL returning students MUST be on campus by 7:00 pm. ( NOTE: Bus will pick up students at Charlotte airport on Sunday, January 18. )

January 18

Sunday

January 19 January 24 January 30 January 31 February 7

Monday

2 nd Semester/3 rd Quarter Classes Begin

CLOSED

Saturday Saturday School (1-4)

Friday

Last day for students to request class changes

CLOSED CLOSED

Saturday Saturday

No School.

No School. OPEN February 12-16 Thurs. - Monday MIDWINTER OPEN WEEKEND begins after class (3:55 pm) on Thursday. February 16 Monday No School. ALL students return to campus by 7:00 pm. February 17 Tuesday Classes Resume February 18 Wednesday 3rd Quarter Interim CLOSED February 21 Saturday Saturday School (5-8) CLOSED February 28 No School. BREAK March 5 Thursday SPRING BREAK begins after school (3:55) on Thursday. March 6 Friday ALL students depart for Spring Break (Airport Shuttle) March 17-18 Tues.-Wednesday Faculty & Staff Professional Development March 18 Wednesday No school. ALL students return to campus by 7:00 pm. March 19 Thursday Classes Resume CLOSED March 21 Saturday No School. March 27 Friday 3rd Quarter Ends; 4th Quarter Begins CLOSED March 28 Saturday Saturday School (1-4) CLOSED April 4 Saturday No School. OPEN April 10-13 Friday - Monday SPRING PARENTS’ DAYS/OPEN WEEKEND - Students may depart after Parents’ Days activities Friday afternoon. April 13 Monday No School. ALL students return to campus by 7:00 pm. April 15 Wednesday SAT School Day Testing CLOSED April 18 Saturday Saturday School (5-8) April 22 Wednesday 4th Quarter Interim CLOSED April 25 Saturday No School. Spring Formal All students attend/CLOSED WEEKEND. (See Student/Parent Policy Manual for formal wear requirements.) CLOSED May 2 Saturday Saturday School (1-4) May 3 Sunday Senior Sunday at Young’s Chapel Baptist Church 11:00 am May 8 Friday Academic Awards Program CLOSED May 9 Saturday Saturday School (5-8) End-of-Year Picnic May 10 Sunday Senior Breakfast; Baccalaureate 11:00 am May 11-14 Mon. - Thursday Semester Exams (MUST complete to receive credit) ALL EXAMS MUST BE TAKEN AS SCHEDULED May 14 Thursday 4 th Quarter Ends; 2 nd Semester Ends; Classes dismiss at 12:25 pm May 15 Friday ALL students not staying for Graduation depart (Airport Shuttle). May 15 Friday Annual Academy Awards; Senior Reception May 16 Saturday Graduation 10:30 am (Dorms close at 2:00 pm.)

NOTES TO CALENDAR: •“CLOSED” denotes weekends that students are to remain on campus. •Dates to be set after school begins: athletic schedules, music/drama productions, ACT testing, Athletic Banquet and other activities. •Teacher Workdays: Friday, September 5; Saturday, September 6; Sunday, September 7; Sunday, January 18; Tuesday, March 17; Wednesday, March 18; Monday, May 18.

TRAVEL INFORMATION Mrs. Regina Cooper, Transportation Coordinator rcooper@oak-hill.net Office 276-579-2619; Cell # for Travel Emergencies 276-768-7781

FLIGHT GUIDELINES

Each break/open weekend we are tasked with coordinating ground travel for, and supervision of, all students who will be flying. In order to make this possible, it is necessary that flights be booked within certain time constraints, and that guidelines be observed: • All flight arrangements must be made to and from Charlotte Douglas International Airport (CLT), in Charlotte, NC. • All flights must be made within the specified time frames for that particular break (see below). • Flight itineraries (round trip if school transportation is needed for each date) with the airline confirmation codes must be submitted by the parent/guardian directly to the OHA Transportation Coordinator at least 10 DAYS IN ADVANCE of travel. Advance notice is required to ensure Academy ground transportation to and from the airport. After the 10-day advance deadline, Academy ground transportation is not guaranteed, and Special Transportation charges may apply. • Travel plans submitted by a student will not be accepted, even if he or she is 18 years old. • If your student is flying as an “unaccompanied minor,” please notify the Transportation Coordinator before flights are booked , and at least 10 DAYS IN ADVANCE of travel so that special requirements by the airline can be met. Additional supervision fees will apply. • If a flight is delayed, missed or canceled, contact the OHA Transportation Coordinator immediately so that ground transportation plans can be adjusted. This includes any flight changes made by parents/guardians or the airline. Travel plans that cannot meet the specified time frames as published must be approved through the Transportation Coordinator’s office before flights are booked and will be considered Special Transportation and charged accordingly. This may mean that transportation will be provided by a commercial service rather than Academy personnel.

THANKSGIVING OPEN WEEKEND INFORMATION – 2025

Departing flights must be scheduled for Tuesday, November 25, 2025, at 5:00 pm or later (International flights-- 6:00 pm or later). Tuesday, November 25, 2025 – Beginning of Break

11:05 am – Students will be dismissed from class 11:30 am - Oak Hill Bus to depart from CAMPUS 3:30 pm - Oak Hill Bus will arrive at the AIRPORT in Charlotte, NC

Monday, December 1, 2025 – End of Break

6:00 pm - Oak Hill Bus to depart from the AIRPORT in Charlotte, NC When scheduling return flights, please allow time after arrival at the airport for baggage pickup, dinner, and customs clearance (international flights) to meet the bus departure deadline of 6:00 pm. On the way back to Campus, the bus will not stop.

CHRISTMAS BREAK INFORMATION – 2025

Departing flights must be scheduled for Friday, December 19, 2025, at 11:00 am or later (International flights-- 11:30 am or later). Friday, December 19, 2025 – Beginning of Break 5:00 am - Oak Hill Bus to depart from CAMPUS 9:00 am - Oak Hill Bus will arrive at the AIRPORT in Charlotte, NC

Sunday, January 18, 2026 – End of Break

6:00 pm - Oak Hill Bus to depart from the AIRPORT in Charlotte, NC When scheduling return flights, please allow time after arrival at the airport for baggage pickup, dinner, and customs clearance (international flights) to meet the bus departure deadline of 6:00 pm. On the way back to Campus, the bus will not stop.

SPRING BREAK INFORMATION – 2026

Departing flights must be scheduled for Friday, March 6, 2026, at 11:00 am or later (International flights—11:30 am or later). Friday, March 6, 2026 – Beginning of Break 5:00 am - Oak Hill Bus to depart from CAMPUS 9:00 am - Oak Hill Bus will arrive at the AIRPORT in Charlotte, NC Wednesday, March 18, 2026 – End of Break 6:00 pm - Oak Hill Bus to depart from the AIRPORT in Charlotte, NC When scheduling return flights, please allow time after arrival at the airport for baggage pickup, dinner, and customs clearance (international flights) to meet the bus departure deadline of 6:00 pm. On the way back to Campus, the bus will not stop. • Cost per one-way trip is $175.00 (subject to change dependent upon fuel cost). All flights MUST BE SCHEDULED WITHIN OUR SPECIFIED TIME FRAMES. • An additional hourly fee of $20.00 applies when extra supervision and /or wait time is necessary (examples: unaccompanied minors, delayed flights, emergencies, etc.). • Oak Hill Charter Bus reservations are nonrefundable and nontransferable, and will be charged to the Student Expense Account. • Any deviation from the specified time frames due to unusual circumstances must be discussed with the OHA Transportation Coordinator before flights are booked to be certain ground transportation can be arranged . • Minimum cost for Special Transportation (outside specified time frames) will be $250.00 one way, plus an additional $20.00 per hour for any delays or wait time. • Please remember that all flight itineraries requiring Academy ground transportation must be submitted to the OHA Transportation Coordinator a minimum of 10 DAYS IN ADVANCE of the travel date. If your student needs to stay in a hotel overnight prior to catching a flight, all arrangements must be made through the OHA Transportation Coordinator before flights are booked , and additional fees will apply. The student must be chaperoned at the hotel by an Academy staff member, and is not permitted to stay alone or in groups. All such students are required to meet with the OHA Transportation Coordinator prior to leaving campus, and must sign a contract agreeing to abide by the Academy’s policies and procedures for overnight stays. Any infractions will be reported to the Assistant Head of School. HOTEL POLICIES OAK HILL CHARTER BUS TO CHARLOTTE, NORTH CAROLINA, AT THANKSGIVING, CHRISTMAS AND SPRING BREAKS

TRAVEL AT OTHER TIMES

Ground transportation to the airport will also be offered at other times including the beginning of school in the fall, open weekends, and at the end of school in May. If your student needs travel for any of these occasions, please contact the OHA Transportation Coordinator before flights are booked as they must be scheduled within our specified time frames.

WEEKEND LEAVE OFF CAMPUS – See Page 27 of the Student/Parent Policy Manual

TRAVEL WITH ANOTHER OHA STUDENT

If your student plans to leave campus using school transportation to spend a break, part of a break, or an open weekend with another OHA student, the following MUST be met: (1) Written Permission (by email) is given by the parent for the student to leave campus using school transportation; and (2) a Written Invitation (by email) is received from the host parent; and (3) all OHA travel guidelines are observed and fees associated with school transportation are paid. Written permissions/invitations from all parents are required when a student leaves campus with a host student. Permissions and invitations must be received by the Assistant Head of School and the OHA Transportation Coordinator 10 days in advance of the travel date.

GENERAL POLICIES We expect students to abide by our established rules and regulations. Community requires a level of cooperation that includes each student working within the spirit of our handbook requirements. The following policies are not exclusive and therefore we reserve the right to add or amend regulations to best serve the entire community. • Students are not to have access on campus or nearby campus to a car, truck, four-wheeler, motorcycle, bicycle, scooter, or hover board. • Secret organizations such as fraternities or sororities are not permitted. • Obscene language and profanity will not be tolerated. • Gambling in any form is prohibited. Gambling monies will be confiscated and become the property of the school. • No inappropriate form of public displays of affection is permitted. • No student may touch any other student in a way that could be interpreted as initiating or inviting sexual interaction. • No sexual interaction among students is permitted. Offenders are subject to expulsion. • The administration reserves the right to search the individual student, their room, or their possessions at any time. • To conform to the State of Virginia Code, any student possessing a firearm or explosives of any kind on school property may be charged, arrested, and expelled from the school. • Knives, bows and arrows, mace, BB guns, pellet guns, water guns, Nerf guns, and slingshots are prohibited. • The use or possession of tobacco products (including e-cigarettes) is prohibited. • The use or possession of alcoholic/alcohol-based products (including hand sanitizer and mouthwash) is prohibited. Students may have non-alcoholic hand sanitizer and mouthwash. Hand sanitizer is available for use throughout campus. • The possession or use of matches, lighters, incense, candles, and fireworks of any kind is prohibited. • Students are not permitted to display or possess objectionable pictures or those depicting drugs, alcohol, alcohol containers, tobacco, or advertisements of a questionable nature. • Students are not to have “R” or “X”- rated movies, mature video games or music containing profane, racial or gender-demeaning language. • Supernatural or occult items such as Ouija boards, tarot cards, magazines or spell books will be confiscated. • Students are not to possess extension cords, hot plates, electric skillets, immersion coils, halogen lights, neon signs, coffee makers, heaters, plug extenders, or microwave ovens, or similar devices in their dormitory rooms. • The Administration reserves the right to confiscate any prohibited or questionable items, any items considered to be unsafe, or any items considered to be contrary to the mission of OHA. • Students are not permitted to have laser pointers. • Students are not permitted to have pets on campus.

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CLOTHING, DRESS, & APPEARANCE

General In keeping with the principles and traditions of the school, Oak Hill Academy dress and appearance standards are modest, and are designed to promote a positive, appropriate environment for the school community. Students are expected to keep their person and clothing clean and neat. Any dress or appearance that is considered distractive, disruptive in appearance, or detrimental to the school will not be permitted. The Administration has the right to determine if attire or appearance is inappropriate for the school standards and will determine consequences for infractions. School Dress School dress will consist of only school-designated items issued through the Uniform Office and polo shirts purchased at the Campus Store. Nike and Jordan brand athletic shoes may also be worn. The Administration reserves the right to determine what is appropriate school dress. • Any exchange of uniform items must be completed through the Uniform Office. Students may not exchange uniform items among themselves. • Parents may authorize the purchase of additional school dress items by contacting the Business Office. • No writing is permitted on the school uniform or shoes. Book bags may have the student’s name for identification purposes. • All clothing items and shoes must be free of any holes or stains. • All shirts must be neatly tucked in at the waist. • Only solid-colored, short-sleeved tee shirts may be worn underneath school shirts. • All pants must be buttoned at the waist and worn with a school-issued belt or personal black or brown belt. • School-issued pants that are not worn at the waist will be exchanged for proper fit. • All pants must be hemmed. Clothing is not to be cut, altered or hemmed except by school personnel. Students removing hems will be in violation of the dress code and have their student account charged for the repair. • All skorts must be worn at the waist and must not be rolled or altered in any way. • Students must wear school-issued shoes or Nike or Jordan brand athletic shoes. The student’s foot should be completely in the shoe. Shoes may not be worn as slides. • Solid-colored tights may be worn with skorts. They must be without runs and holes. • Lost or damaged uniform items will be replaced at the student’s expense. • All students must carry only school/team-issued OHA book bags and school-issued OHA athletic bags during the school day.

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Sunday Church Dress • Sunday Church Dress for males is school-issued blue blazer, oxford shirt, OHA tie, grey dress trousers, belt, school-issued shoes or Nike or Jordan brand athletic shoes and personal socks. • Sunday Church Dress for females is school-issued blue sweater, oxford shirt, plaid skirt or grey dress slacks, criss-cross tie, school-issued shoes or Nike or Jordan brand athletic shoes and personal socks or blue or black tights. o From August until October Fall Open Weekend, male students WILL NOT wear the school-issued blazer. And female students WILL NOT wear the school-issued blue sweater. o After October Fall Open Weekend until Spring Break, male students WILL WEAR the school-issued blazer. And female students WILL WEAR the school issued blue sweater. o After Spring Break until the End of School, male students WILL NOT wear the school-issued blazer. And female students WILL NOT wear the school-issued blue sweater. o Students may be required to wear a blazer or sweater for Special Events during these times. Formal/Semi-Formal Dress • Formal or semi-formal dress is required at the Winter Dance and Spring Formal. • Male students may choose to wear Sunday Church Dress or a suit or sport coat and trousers of their own. A belt, tie, dress socks and shoes are required. All attire must be approved by the Dean of Boys. • Female students may choose to wear Sunday Church Dress, a formal or semi-formal dress, or a pre-approved pantsuit. All formal/semi-formal dress must be approved by the Dean of Girls. • Semi-formal and formal gowns may not be backless, strapless, made of thin material, low-cut and slits can be no higher than the mid-thigh. No exceptions will be allowed. We recommend parents seek approval prior to purchase. All dresses must be approved by the Dean of Girls. School Sports Dress • Students must wear an Oak Hill tee shirt, sweatshirt, hoodie or school shirt, Oak Hill- issued school khaki pants, skorts, or shorts and tennis shoes or school shoes. • Oak Hill jackets and outerwear may be worn when appropriate, but students must wear an Oak Hill shirt or tee shirt under the Oak Hill outer garment. • All attire is subject to approval by the Administration. • Church Dress may be worn ONLY to church and special events. • OHA Sunday Chapel Dress is the standard Sunday Church Dress. • Seasonal Church Dress:

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Modified School Sports Dress • Students may wear Oak Hill Academy shorts or personal shorts. All shorts must be mid thigh in length. • Students may wear khaki pants, jeans, track pants, or leggings. • Students cannot wear pajama bottoms. • Students may wear an Oak Hill Academy top. • Students cannot wear tank tops or sleeveless shirts. • No clothing may depict drugs, alcohol, tobacco, or anything deemed objectionable by Administration of the school (e.g., racial, sexual, or gender-demeaning images or language). Social Dress • Students may wear jeans, tee shirts, sweat clothes, warm-ups, shorts or skorts, tennis shoes and sandals. • No clothing may depict drugs, alcohol, tobacco, or anything deemed objectionable by the Administration of the school (e.g., racial, sexual, or gender-demeaning images or language). • Students must wear shirts with sleeves at all times outside their dorm rooms. This includes in the gym during social time and in mixed company. • Any attire considered too revealing or extremely form-fitting will not be permitted. • Shoes must be worn AT ALL TIMES outside the dorm. • Shorts, skorts, etc., should reach mid-thigh, and any deemed too short, tight, or otherwise inappropriate by the Administration will not be permitted. • See-through outfits, bare midriffs, low-cut tops, tank tops, sleeveless shirts, halter tops, etc., are not permitted. • All attire is subject to approval by the Administration. Graduation Dress • Senior boys may choose to wear Sunday Church Dress or suits of their own. All attire must be approved by the Dean of Boys. • Senior girls must wear a black dress and black shoes for the end-of-year activities/graduation. • The dress must have sleeves, may not be backless, strapless, made of thin material, low cut or have a slit above the knee, and must be at least knee length. (It is acceptable to use a sleeveless dress with a black jacket or black sweater.) All dresses must be approved by the Dean of Girls. • The first time Graduation Dress and shoes are worn is the Sunday prior to Baccalaureate. They are also worn for Baccalaureate, the Academy Awards Assembly, and Graduation.

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Off-Campus Dress • Academy coaches or staff will determine the appropriate dress (School Sports Dress, Modified School Sports Dress, or another attire) for students participating in school sponsored off-campus trips. Enforcement of Dress Code Standards • Students are the first enforcers of the dress codes. Students should care how they look and dress appropriately for the event. Students are representatives of the entire Oak Hill Academy community. • Oak Hill Academy administration, staff, and faculty reserves the right to deem clothing inappropriate based on offensive language, symbols, or discriminatory content, as well as issues related to length, fit, condition, or overall adherence to dress code standards. • If any dress is deemed inappropriate, the student will be sent back to the dormitory to change. Students may also be referred to administration if they are wearing vulgar, profane, or racially discriminatory language or symbols for additional consequences. Personal Appearance • The Administration reserves the right to determine what is appropriate or inappropriate regarding wearing apparel and personal appearance, if not already specifically referenced in this handbook. • Any variance to the dress code must be approved by the appropriate Dean. • Haircuts and hairstyles must avoid extremes and be approved by the appropriate Dean. • Male haircuts must be off the shoulder and out of eyes, unless approved by an Administrator. • Males may not wear head coverings with School Dress. • Males may not wear beads or other hair accessories, unless approved by an Administrator. Girls may wear appropriate and approved hair accessories. • Males may wear well-trimmed beards, mustaches, and sideburns as determined by Administration. • Hats, hoods, and head coverings may not be worn inside any building other than the dormitory. • Students may not pierce their own or others’ ears or any other parts of the anatomy. • Students may wear pierced jewelry only in their ears. If visible in other places, it will be

confiscated unless approved by an Administrator. • Students may not tattoo themselves or others. • No writing is permitted on arms, legs, etc.

• Students may not cut each other’s hair without prior approval of the appropriate Dean. • Inappropriate haircuts will prohibit a student from participating in any off-campus activities. • Extreme shades of hair dyes must be approved by the appropriate Dean. • Males may not have ponytails or buns.

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ACADEMICS

Oak Hill Academy’s Educational Philosophy The faculty at Oak Hill adheres to a teaching philosophy promoting “A Student-Centered, Teacher-Facilitated Classroom.” We believe that students benefit from an enriched classroom experience that includes order, predictability, and fairness. We help each student maximize their potential by minimizing obstacles and orchestrating an environment that includes free exchange. The rules, regulations, and policies we employ throughout each school day help us to create an optimal atmosphere for learning. Our schedule and daily routine provide a foundation for the teaching techniques that we utilize. Oak Hill Academy expects all members of our student body and the learning community at large to respect our rules and requirements. Our faculty is committed to helping students develop new study skills and build academic confidence. We acknowledge the need for high levels of accountability in order to cultivate diligence in our students, therefore we meet all academic shortcomings with a respectful, nurturing mindset and positive encouragement. We expect all students to reciprocate through words and action.

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OAK HILL ACADEMY PROGRAM OF STUDIES 2025-2026

ENGLISH (4 units required) English 8 English 9

English 10 English 11 English 12 AP English Literature and Composition FOREIGN LANGUAGE (2 sequential units for CPD; 3 sequential or 2 and 2 units for ASD)

Spanish 1 Spanish 2 Honors Spanish 3 French 1 MATHEMATICS (3 units required for CPD; 4 for ASD)

Prealgebra Algebra 1 Geometry Algebra 2 Discrete Mathematics AP Precalculus AP Statistics SCIENCE (3 units required; Biology required) Physical Science Biology Chemistry Earth Science Environmental Science AP Environmental Science SOCIAL STUDIES (4 units required) World Geography

Ancient World History Honors World Cultures U. S. History CC U. S. History CC Western Civilizations U. S. Government AP Government Psychology

RELIGION (1 unit required) Bible as Literature Christian Ethics

Honors Comparative World Religions

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STEM ELECTIVES*

Introduction to Programming AP Computer Science Principles Video Production Social Media and Branding

FINE ARTS*

Studio Drawing Studio Painting Studio Art 3D

Art 1 Art 2

AP Art and Design Music Lab 1 and 2 HEALTH, WELLNESS, and PHYSICAL EDUCATION (2 units required)

Girls’ Advanced Fitness Boys’ Advanced Fitness Beginning Horsemanship Intermediate Horsemanship – Western or English Team Fitness

STANDARD ELECTIVES

Applied Learning Strategies English Language Learners Personal Finance

NOTES: *One course in either Fine Arts or STEM is required for graduation. Oak Hill Academy offers a College Preparatory Diploma (CPD) (23 units) and an Advanced Studies Diploma (ASD) (26 units). CC courses are taken for both high school and college credit through Wytheville Community College. Additional virtual college credit courses are available for qualified students. Certain upper-level courses may require successful completion of prerequisites and/or teacher recommendation.

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OAK HILL ACADEMY GRADUATION REQUIREMENTS 2025-2026

COLLEGE PREPARATORY DIPLOMA (CPD) – 23 UNITS English 4 units Foreign Language 2 units Mathematics 3 units Science 3 units Social Studies 4 units Religion 1 unit Fine Arts or STEM Electives 1 unit Health, Wellness, and Physical Education 2 units Electives 3 units

Students achieving a College Preparatory Diploma with a 3.0 cumulative GPA or higher will receive the Board of Trustees Seal on their diplomas.

ADVANCED STUDIES DIPLOMA (ASD) - 26 UNITS English

4 units

Foreign Language

3 or 4 units* 4 units**

Mathematics

Science

3 units 4 units 1 unit

Social Studies

Religion

Fine Arts or STEM Electives 1 unit Health, Wellness, and Physical Education 2 units Electives 3 or 4 units Students achieving an Advanced Studies Diploma with a 3.0 cumulative GPA or higher will receive the President’s Seal on their diplomas.

*Foreign Language requirements for the ASD may include 3 units in one language or 2 units each in two different languages. **Courses completed to satisfy the ASD mathematics requirement shall include: Algebra 1, Geometry, Algebra 2, and a mathematics course above the level of Algebra 2. For eighth-grade students, successful completion of any course other than English 8 and Pre Algebra will lead to high school credit.

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Daily Schedule

7:45-8:10 a.m. 8:15-8:25 a.m. 8:30-9:20 a.m.

Breakfast (Line closes at 8:05; Waffle makers shut down at 8:00)

Homeroom

Period 1 Period 2

9:25-10:15

10:20-10:50 10:55-11:45 11:45-12:15 11:50-12:40 12:40-1:10 12:20-1:10

Period 3 – Academic Focus

Period 4

First Lunch

Period 5 for Second Lunch

Second Lunch

Period 5 for First Lunch

1:15-2:05 2:10-3:00 3:05-3:55

Period 6 Period 7 Period 8

3:55-5:00 p.m.

Campus Store Open (Monday-Friday)

4:00-4:45

Detention

4:00-8:30 p.m.

Extracurricular Activities – Sports, Practices, Clubs, Cheer, etc.

DINNER (Monday-Friday) 5:00-5:30 p.m. Dinner on Saturday and Sundays

6:00-6:30 p.m.

8:30 p.m.

Quiet Time Begins

10:30 p.m. 11:00 p.m.

Lights Out – Underclassmen

Lights Out – Seniors (11:30 starting 2 nd semester)

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Saturday Class Day Schedule – including Academic Focus

7:45-8:10 8:15-8:25 8:30-9:20 9:25-10:15 10:20-11:10 11:15-12:05 12:05-12:35 7:45-8:10 8:15-8:25 8:30-9:20 9:25-10:15 10:20-11:10 11:15-12:05 12:05-12:35

Breakfast (Line closes at 8:05; Waffle makers shut down at 8:00)

Homeroom

Period 1 Period 2

Period 3 - Academic Focus

Period 4

Lunch for Everyone

Saturday Class Day Schedule -- No Academic Focus

Breakfast

Homeroom

Period 5 Period 6 Period 7 Period 8

Lunch for Everyone

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Academic Support Academic Support is a cornerstone of our work at Oak Hill. It is designed to offer short-term and long-term value for students. Our immediate aim is to ensure that every student, regardless of specific learning style, is well supported and able to succeed in our classrooms. Beyond this, we encourage our students to develop habits of excellence that will serve them well beyond high school. Our three-tiered approach to academic support allows every student the resources they need to reach their academic goals. • First Tier o 3rd Period/Academic Focus: Academic Focus is required for all students each class day and follows a weekly subject rotation: Monday—Social Studies, Tuesday—Math, Wednesday—Language Arts, Thursday—Science, and Friday—Fine Arts/PE. Teachers may require individual students to attend, and any student earning below a 72% in a course at the interim of a quarter must attend Academic Focus with the corresponding teacher until the grade improves to an 80% or higher. Students who are not assigned to a specific focus will report to their advisory class to journal, read, or study independently. Academic Focus is a quiet time—talking or electronic device use must be authorized by the teacher for study/academic purposes only. o Quiet Time: Each school night, all students observe supervised Quiet Time in their respective dormitories. Quiet Time starts at 8:30 p.m. and provides structure to evening hours. During this time, students may utilize their rooms or designated study areas to complete schoolwork. Students who may need some assistance with coursework can participate in our student-led peer-study program, which is managed and supervised administratively. • Second Tier o Our second tier of Academic Support is available for students through enrollment in our “Applied Learning Skills.” This program meets daily. In the class, students focus on topics like self-advocacy, attentiveness, note-taking, organizational skills, time management, and homework completion. The course helps establish the fundamentals of student success by instilling healthy habits. • Third Tier o Specialized third-tier academic support is available through our Learning Lab, where a qualified Learning Specialist oversees student growth and development. The Specialist addresses each student’s specific support needs. o Students may be enrolled in the program based on prior documented needs, at the request of parents, or as an initial safeguard for newly enrolled students. o Our on-site Learning Specialist differentiates support efforts to meet individual students’ needs. The Learning Specialist also collaborates with classroom teachers daily, often suggesting beneficial accommodations. o Our Academic Support Team also offers specialized support for students with ADHD and other learning differences.

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