Convention Booklet 2024 FINAL (01-22-2024)

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Illustration ~ Elizabeth Foster (Blacksburg, VA)

The Right Reverend Mark A. Bourlakas, Presiding

The Right Reverend Hector Monterroso, Keynote Speaker and Preacher

Convention Booklet

Table of Contents

Convention Committees

03 04 07 09 10 12 14 16 22 23 24 27 28 29

Agenda

Announcements

Report from the Secretary of Convention

Action Items Rules of Order

Election Results from Convocation Meetings

Nominee Profiles

Sample Ballot

2023 Proposed Summary Budget

2023 Detail Budget

2022-2023 Voluntary Proportionate Giving Report Report of the Constitution and Canons Committee

Resolutions

Workshop Descriptions & Room Assignments

32 (Back Cover)

Convention Committees

Constitution & Canons Laura Hale (Chair) Roanoke-St. John’s The Rev. Canon Mark Furlow Diocesan Secretary Mark Loftis Diocesan Chancellor The Very Rev. Alexander MacPhail Roanoke-Christ David Cox

Resolutions Debbie Williams (Chair) Arrington-Trinity David Todd Roanoke-St. John’s The Very Rev. AJ Heine

Finance Todd Ayers (Chair) Roanoke-Christ Tom Fechtel Staunton-Trinity Beth Marshall St. Paul-St. Mark’s

Staunton-Trinity Heather Wamsley Norton-All Saints Mitzi White

The Rev. John Church Appalachian Alliance Chuck Reedy (Treasurer)

Staunton-Emmanuel The Rev. Alan Cowart Lynchburg-Grace Memorial

Roanoke-Christ Kathye Johnston Blacksburg-Christ

Lynchburg-Trinity Laura Beth Weaver Blacksburg-Christ David Bice Lynchburg-St. John’s

105 th Annual Convention of the Episcopal Diocese of Southwestern Virginia January 26—28, 2024 Hotel Roanoke and Conference Center Agenda FRIDAY, JANUARY 26, 2024 Online Prayer Requests: https://dioswva.wufoo.com/forms/q3bjqf70ngw8hv/ Requests will be prayed for by the Diocesan Chapter of the Daughters of the King Prayer Chapel open throughout Convention

Tinker Room

10:00 AM – 2:00 PM

In-Person Check-In for All Delegates, Alternates, and Visitors

Crystal Court

Delegates & Alternates pick up ballots and other materials from Diocesan Staff.

11:00 AM – 2:00 PM

Exhibitors may set up displays.

Crystal Ballroom

Check in with John Shaner for table assignment (if required).

1:00 PM – 2:00 PM

Coffee and tea available

Crystal / Roanoke Foyer

1:15 PM

ORIENTATION TO CONVENTION PROCESS Open to all. Recommended for new lay delegates and new clergy. Mark Loftis, Chancellor The Rev. Canon Mark Furlow, Secretary

Roanoke Ballroom

1:00 PM – 5:00 PM

Exhibit Hall Open

Crystal Ballroom

2:00 PM

OPENING BUSINESS SESSION

Roanoke Ballroom

Opening Devotion Dwelling in the Word Establishment of a Quorum: The Rev. Canon Mark Furlow, Secretary Introduction of Head Table: The Rt. Rev. Mark Bourlakas Introduction of Postulants, Other Visitors and Guests: Bishop Bourlakas Introduction of New Clergy to the Diocese: Convocation Deans Appointment of Convention Committees: The Rt. Rev. Mark Bourlakas Report on Convention Procedures & Nominations: Debbie Williams Elections, nominations to be moved by Bishop Bourlakas as a block: Secretary – The Rev. Canon Mark Furlow

Chancellor - Mark Loftis Treasurer – Chuck Reedy Historiographer – The Rev. Scott West Ecumenical Officer – The Very Rev. Donna Seckline Commission on Ministry Trustees of the Funds Directors Southwestern Virginia Episcopal Fund Directors

Communications/Reports:

Report on Convention: The Rev. Canon Mark Furlow Receive Late Reports/Recommendations for Disposition: The Rev. Gail Goldsmith, Standing Committee President Communications from the Secretary: The Rev. Canon Mark Furlow

Voting Procedures Resolution: Mark Loftis Resolutions: Reference to the Committee Nominations: To be elected during Convention: Disciplinary Board and Standing Committee

2:30 PM

Introduction and Moving of the Budget:

Todd Ayers, Executive Board Finance Working Group, Chair

Chuck Reedy, Diocesan Treasurer Introduction and Moving of the Constitution & Canons Committee Report: Laura Hale, Constitution & Canons Committee, Chair

3:30 PM

Open Hearings

Roanoke Ballroom

Mark Loftis: Chancellor Convention Finance Committee: Todd Ayers, Chair Resolutions Committee: Debbie Williams, Chair Constitution and Canons Committee: Laura Hale, Chair

Motions to amend are to be received at the hearing on Friday, just prior to

Recess of Convention. Changes to the budget and canons require a day layover. Committees will meet in the evening as needed.

4:25 PM

Episcopal Relief Development Announcement – Nick Moga

ERD Online Offering: https://dioswva.wufoo.com/forms/m1upl0n30gecd3n/

4:30 PM

Prayer

Roanoke Ballroom

5:00 PM

Recess of Convention

5:00 PM – 5:30 PM

Election: First Electronic Poll

6:00 PM

Dinner: The color-coded tickets

Roanoke Ballroom

included with your nametag will be collected at the buffet line. A cash bar will be available in the ballroom during dinner.

SATURDAY, JANUARY 27, 2024 Online Prayer Requests: https://dioswva.wufoo.com/forms/q3bjqf70ngw8hv/

Requests will be prayed for by the diocesan Chapter of the Daughters of the King Prayer Chapel open throughout Convention

Tinker Room

7:00 AM

Buffet breakfast available

Regency Room OR Roanoke City Market

or on your own

8:00 AM – 9:00 AM

In-Person Check-In

Crystal Court

8:30 AM – 4:30 PM

Exhibit Hall Open

Crystal Ballroom

9:00 AM

Opening Devotions

Roanoke Ballroom

9:00 AM – 10:15 AM

Bishop’s Address & Morning Program

Roanoke Ballroom

10:15 AM – 10:45 AM Coffee Break

Crystal / Roanoke Foyer

10:15 AM – 10:45 AM Election: Second Electronic Poll

10:45 AM – 11:45 AM Keynote Address: The Rt. Rev. Hector F. Monterroso

Roanoke Ballroom

11:45 AM – 12:15 PM Election: Third Electronic Poll

12:00 PM – 1:00 PM

Lunch: The color-coded ticket included with your nametag will be collected at the buffet line. Main Lunch for Delegates and Visitors

Roanoke Ballroom

[Listing in Crystal Foyer]

1:15 PM – 2:45 PM

Rise Against Hunger Food Pack

& Mission Workshops

3:00 PM – 3:45 PM

BUSINESS SESSION / PRESENTATIONS

Roanoke Ballroom

Report of Convention Finance Committee: Todd Ayers, Chair Vote on Adoption of the Budget Report of the Constitution & Canons Committee: Laura Hale, Chair Vote on the Report Report of the Resolutions Committee: Debbie Williams, Chair Vote on the Report

3:45 PM

United Thank Offering Announcement – Lynn Robertson

UTO Online Offering: https://dioswva.wufoo.com/forms/q1eajnbs10qd9xg/

3:30 PM

Closing Prayers Recess of Convention Standing Committee meeting immediately following adjournment Interest groups may hold ad hoc meetings for 15 minutes

Roanoke Ballroom Roanoke Ballroom

3:35 – 4:05 PM

(If necessary) Polls Open for Elections: Only lay and clergy

Roanoke Foyer

delegates may vote. Be prepared to show your voting card.

4:30 – 5:30 PM

Trinity Choristers – Closed Rehearsal

Roanoke Ballroom

6:30 PM

Buffet Dinner

Roanoke Ballroom

A color-coded ticket is included with your nametag. Tickets will be collected at the door. A cash bar will be available in the North Foyer.

7:15 PM

Bluegrass Music (begins during dessert)

Roanoke Ballroom

SUNDAY, JANUARY 28, 2024 Online Prayer Requests: https://dioswva.wufoo.com/forms/q3bjqf70ngw8hv/

Requests will be prayed for by the diocesan Chapter of the Daughters of the King Prayer Chapel open throughout Convention

Tinker Room

7:00 AM

Buffet breakfast available

Regency Room OR Roanoke City Market

or on your own

7:45 AM – 8:45 AM

Coffee and tea available

Roanoke Foyer

8:15 AM – 9:15 AM

Trinity Choristers Rehearsal

Roanoke Ballroom

8:45 AM

Worship Participants Rehearsal for Holy Eucharist

Roanoke Ballroom

8:45 – 9:15 AM

(If necessary) Polls Open for Elections

9:45 AM

Youth@Convention-led sing-along

Roanoke Foyer

10:00 AM

HOLY EUCHARIST: Adults and Youth@Convention

Roanoke Ballroom

Celebrant – The Right Reverend Mark A. Bourlakas Preacher – The Right Reverend Hector F. Monterroso Clergy vest and process. Green stoles Necrology Plate Offering – Split between Trinity Chorister’s Trip & Rise Against Hunger Food Pack Online Offering: https://dioswva.wufoo.com/forms/q5bw83c1fgww9e/ Installation of Standing Committee, Convocation Dean, & Disciplinary Board Members

11:30 AM

BUSINESS SESSION (if necessary)

Roanoke Ballroom

Adjournment One Hundred Sixth Annual Convention: January 24—26, 2025

Announcements • Prayer Chapel & Prayer Requests : The Diocesan Chapter of the Daughters of the King invites you to visit the Convention Prayer Chapel in the Tinker Room. The chapel is open at all times to individuals who desire a silent and contemplative place to pray. Prayer requests may be made at any time online using the following online prayer card: https://dioswva.wufoo.com/forms/q3bjqf70ngw8hv/. • Registration: In-person registration including paying for meals continues at the hotel until 2:00 p.m. on Friday, January 26, 2024. To register, please visit see the check-in table in the Crystal Court lobby. If you need assistance, you may also email Sally Parker Willmore at spwillmore@dioswva.org. • In-Person Business Sessions for Delegates: All formal business proceedings of this year’s Convention will take place in-person . The in-person meeting format means delegates who desire to exercise voice and vote during business sessions must be present in-person in the Roanoke Ballroom at the Hotel Roanoke. All registered and certified clergy delegates may participate in business sessions. To be certified, delegates must check-in with the Convention Registrar, Kristen Hester. • Delegate Check-In and Certification: After registering in advance online, delegates must be certified by the Convention Registrar Kristen Hester at Convention Check-In. Once certified, you become a “live” delegate and can begin to participate in formal business sessions. If certified, you may also vote in elections for offices such as Standing Committee and Disciplinary Board. If you have check-in or certification questions, please email Kristen at khester@dioswva.org. • Voting Electronically for Elected Offices: This year, elections for offices such as Standing Committee and Disciplinary Board will be facilitated by electronic ballot. You must be a registered and certified delegate to vote. Certification will be in-person only at the hotel, so you must be present at the hotel to vote. At designated polling times, electronic ballots will be emailed to all certified delegates. If you are a delegate and it appears for any reason that you did not receive a ballot by email, please check your SPAM or Promotions folders to make sure ballot emails are not accidently filtered by your email provider. If you check these folders and still have issues, please email Kristen Hester. • Watching Convention Online: Saturday’s morning program and Sunday worship may be viewed online via livestream on the diocesan YouTube Channel at https://www.youtube.com/@DioSWVA. There will be no livestream of business sessions this year. • Keynote Speaker: This year’s keynote speaker is The Rt. Rev. Hector Monterosso, former Bishop Diocesan of Costa Rica and current Bishop Assistant in the Diocese of Texas. Bishop Hector will address the convention during Saturday’s morning program. You can read about Bishop Hector here: https://www.epicenter.org/the-rt-rev-hector-f-monterroso-bishop-assistant/. • Sunday Eucharist: A diocesan-wide Convention Eucharist will take place in the Roanoke Ballroom at 10:00 a.m. Sunday, January 28. All are welcome in-person or online. Delegates, alternates, and other diocesan leadership are expected to attend. Bishop Mark Bourlakas will preside. Bishop Hector Monterroso will preach. Clergy present in-person are invited to vest and process. Canon Pattie Ames will line up clergy for the service. Vestments are cassock, surplice, and green stole. Newly elected Standing Committee members and Disciplinary Board members will be commissioned during the service. Newly elected leaders should arrive in the ballroom around 9:30 a.m. and check-in with the Master of Ceremonies, Canon Jonathan Harris. Churches throughout the Diocese are to use the service livestream as the principal service for Sunday, January 28. Please distribute the Diocese’s YouTube channel link to your congregation: https://www.youtube.com/@DioSWVA.

• Rise Against Hunger Food Pack: A Rise Against Hunger Food Pack for youth and adults will be the principal Convention workshop this year on Saturday, Jan. 27. The pack will take place in the Shenandoah Room beginning with an orientation at 1:15 p.m. The packing process itself will run from 1:30 p.m. to 3:00 p.m. Adults including delegates who participate in the pack need to plan on packing until 3:00 p.m. Don’t fret if you’re a delegate, business won’t start without you. The start of business may be adjusted to accommodate. Donations for the pack are encouraged: http://tinyurl.com/27jzdxyp. • Other Workshops: There will be 2 additional workshops offered this year from 1:15 p.m. to 2:45 p.m. on Saturday: a Becoming Beloved Community workshop in the Buck Mountain Room and a Stewardship Workshop in the Mill Mountain Room. See the back of this booklet for more information. • Saturday Evening Bluegrass Music: Bluegrass and roots music will be provided by The Mckenzies (https://www.mckenziemusic.com/) during dinner in the Roanoke Ballroom starting at 7:15 p.m. on Saturday night. Music is free and open to anyone. • Exhibit Hall: The Exhibit Hall will be in the Crystal Ballroom this year. This is the best and only appropriate place for parishes, institutions, non-profits, and others to offer handouts, solicitations, sharing information about parish ministries, and selling goods and services. Please contact John Shaner, Exhibit Hall Coordinator for more information at jshaner@salemva.gov. • Orientation for All Delegates: An orientation for all delegates will be held at the beginning of business on Friday, January 26 at 1:15 p.m. Chancellor Loftis and Canon Furlow will review both the procedural and technical aspects of how to participate in Convention this year. • Substitutions of Alternates: Lay alternates who are listed on each parish’s Certificate of Election may serve as a substitute for a delegate if their rector (or senior warden) formally certifies the substitution with Convention Registrar Kristen Hester. Rectors (or senior wardens) may also email Kristen with certification changes in regard to delegate-alternates substitutions at khester@dioswva.org. • Business Session Seating: All business sessions will take place in the Roanoke Ballroom. Delegates and alternates may sit at the round tables. Visitors and guests may sit in the rows of seats along the back and sides of the room. Tables in the ballroom are to remain free of advertisements, solicitations, and handouts not otherwise distributed by Convention staff or volunteers. Alternates who are not actively checked in as “live” delegates for business may not participate in voice votes. • Convention Meals: The 3 major meals of Convention will take place in the Roanoke Ballroom at designated times in the agenda. The cost of all 3 meals (Friday dinner, Saturday lunch, and Saturday dinner) is included in the Convention registration fee. Color-coded meal tickets are included with each registered person’s nametag. Please present your ticket when going through the buffet line. All meals are buffets. Those with particular dietary restrictions will receive a special table tent at check-in. • Convention Committees : The Convention Committees including Constitution & Canons, Finance, and Resolutions will meet only as needed. If there are meetings, they will likely occur just after the end of business on Friday. Please contact The Rev. Canon Mark Furlow at mfurlow@dioswva.org if you have questions about these 3 committees. • Standing Committee: The committee with its newly elected members will meet after the business session on Saturday at the head tables for about 15 minutes, not Sunday after worship. • Youth@Convention: Y@C will take at the St. John’s, Roanoke this year. For further information, please contact Canon Jenni Faires at jfaires@dioswva.org. • Commission on Ministry: There will be no formal, Commission on Ministry Saturday lunch this year. • Clergy & Spouse Gathering: There will be no Clergy & Spouse Gathering this year. 8

• Ad Hoc Interest Group Meetings: Formal or informal groups not otherwise directly connected to the procedings of Annual Convention may gather for 15 minutes after Saturday’s business session. • Convention Announcements: Individuals or groups that wish to make specific announcements are invited to submit them in writing to The Canon Mark Furlow at mfurlow@dioswva.org. Timely submitted announcements with appropriate, streamlined content may be displayed on slides.

Report from the Secretary of Convention

Special Thanks for the 105 th Annual Convention I offer special thanks to the following individuals for their assistance with preparing for the 105 th Convention of The Episcopal Diocese of Southwestern Virginia:

Mark Loftis, Diocesan Chancellor Kristen Hester, Registrar

Sally Parker Willmore, Registration Coordinator Josephine Kelley, Convention Minutes Coordinator John Shaner, Exhibit Hall Coordinator Carey Harveycutter, Convention Activities Coordinator Kevin Cole, Head Teller Bill Kershner, Carey Harveycutter, Sara Combs, & Jennifer Moore, Tellers The Rev. Dick Willis, Ballroom Projectionist

Chris Yoder & The Rev. Ben Cowgill, Workshop Assistants The Rev. Gail Goldsmith, Standing Committee President Laura Hale, Chair of the Constitution and Canons Committee Todd Ayers, Chair of the Convention Finance Committee Debbie Williams, Chair of the Convention Resolutions Committee Lynn Robertson, Diocesan Coordinator for United Thank Offering Nick Moga, Diocesan Coordinator for Episcopal Relief and Development Canon Jenni Faires, Youth@Convention Coordinator Woody and Marcia McKenzie from the McKenzies, Bluegrass & Appalachian Roots Music Virginia Bolena, Choirmaster for Sunday Eucharist Kristin Reichert, Assistant Choirmaster for Sunday Eucharist Trinity Senior Choristers, Choir for Sunday Eucharist Canon Pattie Ames, Beloved Community Workshop & Marshal of Clergy for Sunday Eucharist The Rev. Canon Jonathan Harris, Master of Ceremonies for Sunday Eucharist

Respectfully submitted,

The Rev. Canon Mark Furlow, Secretary of Diocesan Convention

Action Items Report on Program and Dispatch of Business

Motion #1 That Robert’s Rules of Order (summary printed in this Convention Booklet) be adopted as the Rules of Convention, subject to the exceptions printed in the Convention Booklet. Motion #2 That the reading of the minutes of the previous day's session of this Convention be omitted and the approval of the minutes of the entire Convention be left to the Bishop and the Secretary. Motion #3 That the printed agenda in this 2024 Convention booklet be adopted as the official agenda of the Convention.

Motion #4 That seat and voice be given to the following: —Presidents, Board Chairs, and Directors of the following institutions: Boys Home of Virginia, Covington Stuart Hall School, Staunton Westminster-Canterbury of Lynchburg, Inc. Virginia Episcopal School, Lynchburg Phoebe Needles Center, Inc., Callaway —Anita Boyd, Director of Grace House on the Mountain —David Todd, Chair of the Grace House on the Mountain Advisory Board —Chief of the Monacan Indian Nation

—Diocesan Postulants and Candidates for Holy Orders —Carey Harveycutter, Convention Activities Coordinator —John Shaner, Convention Activities Coordinator

Motion #5 That, the Standing Committee shall be the Credentials Committee of Convention, and a member of the Standing Committee shall meet with a representative of the parishes that have not submitted a 2022 Parochial Report or FY 2022 Audit Report and make a recommendation to this Convention concerning these parishes’ seat, voice, and vote at this Convention.

Additional Nominations and Elections:

That the nominees for terms to the Trustees of the Funds be approved as follows:

• 5-Year Term: March 1, 2024 through February 28, 2029 o The Rev. Matthew Rhodes, Forest – St. Stephen’s o Charles R. Reedy, Roanoke, Roanoke – Christ Church That nominees for terms to the Southwestern Virginia Episcopal Fund be approved as follows:

• 3-Year Term: May 1, 2024 through April 30, 2027 o Ingrid Strelka, Roanoke – St. Elizabeth’s

o The Rev. Benjamin Cowgill, Lynchburg – St. John’s o Stephen L. Garber, Waynesboro – St. John’s That the Convention elect the following nominees to the Commission on Ministry:

• 4-year terms beginning in 2024

o Debbie Williams, Arrington – Trinity o The Rev. Benjamin Cowgill, Lynchburg – St. John’s o The Rev. Eric Long, Roanoke – St. John’s

Robert’s Rules of Order

3. Debate motions 4. Vote on motions

The general rules of parliamentary procedure set forth in the latest edition of Robert's Rules of Order shall govern the conduct of Convention except if there are other procedures provided by the Diocesan Constitution or Canons or as modified by (i) a motion or Rule of Order proposed by a Committee and approved by a majority of delegates present and voting; or (ii) the unanimous consent of the delegates present and voting. The following summary was prepared from the Introduction to the 12 th Edition of Robert's Rules of Order and from information available from www.robertsrules.org. Parliamentary Law is a set of rules for conduct of meetings designed to “enable assemblies of any size, with due regard for every member’s opinion, to arrive at the general will on the maximum number of questions of varying complexity in a minimum amount of time and under all kinds of internal climate.” Organizations using parliamentary procedure usually follow a fixed order of business. Below is a typical example: 1. Call to order. 2. Establishment of a quorum to transact business. 3. Officers reports 4. Committee reports. 5. Special orders (Important business previously designated for consideration at this meeting). 6. Unfinished business. 7. New business. 8. Announcements. 9. Adjournment. The method used by members to express themselves is in the form of motions. A motion is a proposal that the entire membership take action or a stand on an issue. Individual members can:

There are four Basic Types of Motions: 1. Main Motions: The purpose of a main motion is to introduce items to the

membership for their consideration. Main motions cannot be made when any other motion is on the floor, and they yield to privileged, subsidiary, and incidental motions. 2. Subsidiary Motions: Their purpose is to change or affect how a main motion is handled and are voted on before a main motion. 3. Privileged Motions: Their purpose is to bring up items that are urgent about special or important matters unrelated to pending business. 4. Incidental Motions: Their purpose is to provide a means of questioning procedure a. Wait until the last speaker has finished b. Rise and address the Chair c. Wait until the Chair recognizes you a. Speak in a clear and concise manner. b. Always state a motion affirmatively. Say, "I move that we ..." rather than, "I move that we do not ...." c. Avoid personalities and stay on your subject. 3. Wait for someone to second your Motion 4. Another member will second your motion or the Chair will call for a second. 5. If there is no second to your motion, it dies. 6. If seconded, the Chair states your motion a. The Chair will say, "it has been 2. Make Your Motion concerning other motions and must be considered before the other motion.

How are Motions Presented? 1. Obtaining the floor

1. Move a motion 2. Second a motion

moved and seconded that we ..." Thus, placing your motion before

Robert’s Rules of Order (continued)

4. By Division --This is a slight variation of a voice vote. It does not require a count unless the Chair so desires. Members raise their hands or stand. 5. By Ballot -- Members write their vote on a slip of paper or submit their vote through an electronic voting system. This method is used when secrecy is desired. There are two other motions that are commonly used that relate to voting. 1. Motion to Table -- This motion is often used in the attempt to "kill" a motion. The option is always present, however, to "take from the table," for reconsideration by the membership. 2. Motion to Postpone Indefinitely -- This is often used as a means of parliamentary strategy and allows opponents of a motion to test their strength without an actual vote being taken. Also, debate is once again open on the main motion. Parliamentary Procedure is the best way to get things done at your meetings. But it will only work if you use it properly. 1. Allow motions that are in order. 2. Have members obtain the floor properly. 3. Speak clearly and concisely. 4. Obey the rules of debate.

the membership for consideration and action. b. The membership then either debates your motion or may move directly to a vote. c. Once your motion is presented to the membership by the Chair it becomes "assembly property," and cannot be changed by you without the consent of the members. a. The time for you to speak in favor of your motion is at this point in time, rather than at the time you present it. b. The mover is always allowed to speak first. c. All comments and debate must be directed to the Chair. d. Keep to the time limit for speaking that has been established. e. The mover may speak again only

7. Expanding on Your Motion

after other speakers are finished, unless called upon by the Chair. 8. Putting the Question to the Membership a. The Chair asks, "Are you ready to vote on the question?" b. If there is no more discussion, a vote is taken. c. On a motion to move, the previous question may be adapted. Voting on a Motion: The method of vote on any motion depends on the situation and the by-laws or policy of your organization. There are five methods used to vote by most organizations, they are: 1. By Voice -- The Chair asks those in favor to say, "aye," those opposed to say "no." Any member may move for an exact count. 2. By Roll Call -- Each member answers "yes" or "no" as his or her name is called. 3. By General Consent -- When a motion is not likely to be opposed, the Chair says, "if there is no objection ...." The membership shows agreement by their silence; however, if one member says, "I object," the item must be put to a vote.

Most importantly, BE COURTEOUS.

ABINGDON CONVOCATION

AUGUSTA CONVOCATION

Elected

President

No election this year

Dean

John Church

No election this year

The Appalachian Alliance

Executive Board Lay No election this year

Executive Board Clergy No election this year

Nominated

Standing Committee Lay

Stephenia Tibbs

Marty Siebken

Tazewell – Stras Memorial

Waynesboro – St. John’s

Standing Committee Clergy

Boyd Evans

Katherine Doyle

Abingdon – St. Thomas

Covington – Emmanuel Hot Springs – St. Luke’s

Disciplinary Board Lay ELECTION AND NOMINATION RESULTS From Fall Convocation Meetings 2023 for Convention 2024 Disciplinary Board Lay Steven Palmer Susan Palmer St. Paul – St. Mark’s Staunton – Trinity

Disciplinary Board Clergy

Emily Edmondson

Brian Hutcherson Non–Parochial

The Appalachian Alliance

LYNCHBURG CONVOCATION

NEW RIVER CONVOCATION

ROANOKE CONVOCATION

Elected

President No election this year

Dean No election this year

Executive Board Lay No election this year

Executive Board Clergy No election this year

Nominated

Standing Committee Lay Andrew Cochran Roanoke – St. James Standing Committee Clergy Karin MacPhail Roanoke – St. Elizabeth’s Disciplinary Board Lay Thomas Copenhaver Salem – St. Paul Disciplinary Board Clergy John Adams Martinsville – Christ

Standing Committee Lay No nominee

Standing Committee Lay Peggy Whitehead Massies Mill – Grace

Standing Committee Clergy Scott West Blacksburg – Christ

Standing Committee Clergy Allison Caudill

Clifford – St. Mark’s Massies Mill – Grace

Disciplinary Board Lay No nominee

Disciplinary Board Lay Martin Tolhoek Lynchburg – Grace Disciplinary Board Clergy Matt Rhodes Forest – St. Stephen’s

Disciplinary Board Clergy No nominee

105th Annual Convention

2024 CONVENTION NOMINEE PROFILES Delegates will elect new members to positions of diocesan leadership. All nominees were invited to provide a digital photo and to respond to the following question: In 150 words or less: If elected, I would bring the following strengths to this position. Standing Committee, Lay Member

Stephenia Tibbs, Stras Memorial, Tazewell I am a cradle Episcopalian. I am a retired Property and Casualty Insurance Claims Adjuster with strong communication and organizational skills. My prior profession will help enable me to review every situation as it presents itself. I am currently serving at Stras Memorial in Tazewell, VA as Senior Warden, Lay Reader and am currently serving on the Southwestern Virginia Episcopal Fund Board, and a member of the Appalachian Alliance in Southwest Virginia. While serving at other Episcopal Churches in West Virginia and the Tidewater Area of Virginia, I have served on Vestry and as a lay delegate to convention. The Alliance is a unique group of churches, or families, seeking to grow the Episcopal Church in Southwest Virginia. If I were elected to the Standing Committee, I would be proud to bring to the Committee a different way of thinking, taking into account, the different views of this new adventure-The Alliance.

Martin Siebken, St. John’s, Waynesboro I have been a member of St. John's, Waynesboro for 33 years and have worn many hats during that time including vestry membership, youth leader, and EFM Mentor. I have also served as a Convention Delegate for St. John's, and I am very familiar with the polity of the Episcopal Church and the Diocese of Southwest Virginia. Professionally I have held leadership roles in both operational and project planning and execution at a large manufacturing facility. I also serve on the Augusta County Recycle Board and chair the steering team for the Church World Service CROP Hunger Walk in Waynesboro/East Augusta County. If elected, I will serve to the best of my abilities.

Peggy Whitehead, Grace, Massies Mill As a long time member of Grace Church, Massies Mill, I have served our congregation in a number of capacities, including Vestry , choir, altar guild, as chair of the most recent Search Committee. I have also had the opportunity to represent Grace at a number of Diocesan Councils and Conventions in the past, and enthusiastically bring the small church perspective in whatever capacity I serve. Recognizing and supporting the importance of the Diocese and its role in our Episcopal Church life, I would be honored to serve on the Standing Committee.

105th Annual Convention

Andrew Cochran, Saint James, Roanoke My involvement in the diocese began in 2009 when I became the Organist and Director of Music at St. James, Roanoke. My years of experience in Organizational Development as a Diversity Practitioner and as the current Director of Elections and General Registrar for Roanoke City have afforded me opportunities to live my baptismal vows, serving people daily from all walks of life. The opportunity to participate in EFM and Sacred Ground was life changing and informs how I show up and respond in all situations. As a previous delegate to Diocesan Convention, I am familiar with the Diocesan structure and process of decision making. I have a collaborative working style and greatly value diversity of thought and perspectives in making decisions. Through my professional work I have developed strong critical thinking, good judgment in decision making, communication and organizational skills that would equip me to serve effectively on this committee. If elected, I will serve the Bishop and this diocese faithfully and effectively with integrity and purpose.

Standing Committee, Clergy Member

The Rev. Boyd Evans, St. Thomas, Abingdon The Standing Committee is responsible for reviewing matters of ordination, clergy discipline, and property transactions for the diocese and its parishes. I was installed as rector of St. Thomas in Abingdon in 2016 and serve as the Dean of the Abingdon Convocation. If elected, my current experience on the Executive Board, Campus Ministry Working Group, and the Becoming Beloved Community Guiding Team will contribute significantly to this role. I was a delegate to General Convention in 2022 in which I was a sponsor of legislation on racial reconciliation. Before ordination, I held a career in physics and engineering at the Oak Ridge National Laboratory and was involved in leadership and youth ministry in my local parish, St. Stephen’s Oak Ridge. It would be an honor and great privilege to follow the guidance of the Holy Spirit as a member of the Standing Committee of the Diocese of Southwestern Virginia.

The Rev. Katherine Doyle, Emmanuel, Covington & Hot Springs, St. Luke’s I would be honored to serve on the Standing Committee for the Diocese bringing my strengths of listening, organization and experience serving small and large parishes as well as working on the Diocesan staff. I have been canonically resident here for2 years serving now as Priest-in-Charge serving both Emmanuel, Covington and St. Luke's Hot Springs as well as chaplain at Boys Home of Va. Additionally, I serve on the board of the Covington Women's Club (treasurer), Randolph College Board of Trustees, and the Alleghany Arts Council Board. Prior to moving to this Diocese I served as rector of St. Thomas Episcopal Church for just shy of 7 years and Coordinator of Youth and Young Adult Ministries for the Diocese of Kentucky. In Kentucky I served on Trustees and Council for two terms, President of the Central Louisville Community Ministries Board, Chair of Formation Committee, and member of Racial Reconciliation Board. 17

105th Annual Convention

The Rev. Allison Caudill, St. Mark’s, Clifford & Massies Mill, Grace I have had the privilege to serve St Mark's, Clifford and Grace, Massies Mill since 2021, and in that time we have learned a lot together about the needs and experiences of small parishes and what God is calling us to do in this new season of Church history. I believe that what we've learned is important for the work of our Diocese and the wider church, and I would be honored to represent the smaller and more rural communities of our Diocese on Standing Committee. I currently serve as Secretary of the Trustees of the Funds Board, co-convener of Amherst Refugee Ministries, and am an active participant in the ministries of the Lynchburg Convocation.

The Rev. Scott West, Christ, Blacksburg The Diocese of Southwestern Virginia has been my home for the past 16 years, during which I have served as Rector of Christ Church, Blacksburg, a little more than half of my ordained life. During my time in this diocese, I have served on a variety of boards and committees, including a previous term on the Standing Committee, and currently serve for the second time as the Dean of the New River Convocation, the Diocesan Historiographer, a member of the Southwestern Virginia Episcopal Fund, and as a member of the Commission on Ministry and chair of the Board of Examining Chaplains. I believe I have the ability to see viewpoints and issues from a variety of perspectives and work collaboratively with others.

The Rev. Karin MacPhail, St. Elizabeth’s, Roanoke I would welcome a chance to serve on the Standing Committee of our diocese. I have been a priest for 19 years, and I've served as rector of St. Elizabeth's for the past six years. I currently serve on the Commission on Ministry and Trustees of the Funds in this diocese. I have served as President of Trustees of the Funds, served a term on the board of the Southwestern Virginia Episcopal Fund, and was elected to serve as a General Convention Deputy. Before coming to this diocese, I previously served both small and large parishes in the Diocese of Virginia.

105th Annual Convention

Disciplinary Board, Lay Member

Steven Palmer, St. Mark’s, St. Paul I have several years experience in manufacturing management as well as being a VA State Trooper in my early years. I believe my background in personnel management and law enforcement would be an asset in finding the problem in the event an investigation is warranted.

Susan Palmer, Trinity, Staunton I was trained as a lawyer but found my calling in higher education, as dean of student affairs and admissions at Washington and Lee, the University of Virginia, and the University of South Carolina’s law schools. At Trinity, Staunton, I am a chorister and have served twice on the vestry, and on the long-range planning, architecture, Christian education, and parish life committees. As a parishioner at St. Martin’s-in-the Fields in Columbia, South Carolina, I was a chorister, vestry member, junior warden, and diocesan delegate. In the Diocese of Upper South Carolina, I was a member, vice president, and president of Diocesan Executive Committee and Standing Committee and chaired the Commission on the Diocese (finance and property) and the Constitution and Canons Committee. I believe that I could bring to service on the Disciplinary Committee an appreciation for fair process, a compassionate listening ear, and a deep love for our Episcopal Church.

Martin Tolhoek, Grace, Lynchburg Born in The Netherlands and raised in the Dutch Reformed Tradition, I became Episcopalian in the late 1970s. Professionally, I spent a lifetime as a Hospitality specialist, with emphasis on Hotel Franchising. After some years in local hotel and restaurant management positions, I spent more than 20 years and finished my career with a large International Hotel Company. My family and I lived in Florida for 15 + years, before relocating to Virginia, where I have lived for more than 37 years. In 2010 I lost my wife Kay. Our daughter Jennifer and son Jon live in Florida and California. In the late 1980’s we became active members of Grace Memorial, Lynchburg. I have served on several vestries both as Senior and Junior Warden, and am active in the Men’s Group. Grace House On The Mountain has been an important part of my life. I have served on the board of Grace House and directed several successful fundraising missions. My immediate goals include supporting my local parish and diocese as I am best able.

105th Annual Convention

Thomas Copenhaver, St. Paul’s, Salem What an immense responsibility this position entails; working to discern an outcome where all interests are protected under Church Canons. It would be an honor to serve the DIOSWVA. We all hope, never to be involved in the convening of a disciplinary board. However, were a case to arise, as a retired Navy Captain who served as a career Judge Advocate; I have a background that has prepared me well to handle the complexities that occur during disciplinary matters. Having processed many sensitive personnel matters, I have ensured the cases were handled with respect for all involved. I am currently serving as Parish Treasurer, Historian, and Endowment Board Member. Additionally, as Salem Museum Board Director, Glenvar Rotary Club Treasurer, and Vice Chairman, Salem Board of Zoning Appeals. Completed undergraduate work at W&M and a law degree at Richmond. My wife Cathy and I live in the old St. Paul’s Rectory. Fr. Bob is my father.

Disciplinary Board, Clergy Member

The Rev. Emily Edmundson, The Appalachian Alliance I have had the privilege of serving Christ, Marion since 2012. In 2024 I will be assisting the Appalachian Alliance with services to four Episcopal Churches in far southwest VA. I currently serve on the Commission on Ministry, and I am on the Boards of the Mountain to Mountain Partnership and Grace House on the Mountain. If elected, I will bring years of Diocesan experience to the Disciplinary Board with a firm commitment to serving God in his church.

The Ven. Brian Hutcherson, Non-Parochial I am not worthy to judge any person. We all make mistakes. But sometimes a person can lose their way and follow the wrong path. Bringing them before the church may be just what they need to wake-up, and realize the road they are taking. The scriptures say, "Never accept any accusation against an elder except on the evidence of two or three witnesses" (1 Timothy 5:19 NRSV). This Board helps us to maintain healthy boundaries and keep our parishes safe. I believe in justice and discipline. But I also believe in restoration and reconciliation. It is by God's grace and mercy that each of us are given another chance. My first term on the Disciplinary Board is coming to an end. I would be glad to give someone else a chance to serve.

105th Annual Convention

The Rev. Matt Rhodes, St. Stephen’s, Forest Born and raised in the Diocese of Southwestern Virginia, I returned home to Lynchburg after accepting the call to serve at St. Stephen's in Forest in 2021. A member of the board for Grace House on the Mountain, I also serve on the board of directors and as chair of the Members and Friends Committee of Interfaith Outreach Association in Lynchburg and as a member of the Parent and Family Advisory Committee, the President’s Advisory Council, and the curriculum committee for the LIFE@Lynchburg program, all at the University of Lynchburg. As much as the word “disciplinary” is clearly visible in the name of the body for which I’m standing for election, perhaps the greater and more important unwritten word is “pastoral.” I feel that by offering myself for election to the Disciplinary Board, I’m following a call to exercise my pastoral and discernment skills in collaboration with the other members in seeking resolution, reconciliation, and healing in the situations brought before the board .

The Rev. John Adams, Christ, Martinsville I have served Christ Church, Martinsville, as Rector since February 2022, following more than seven years as a priest in the Diocese of Nebraska, where among other things I spent four years on the Executive Commission and Bishop & Trustees (overseeing Diocesan finances and related issues). While I have no personal experience of a formal disciplinary process, I have offered informal pastoral support to both clergy and laity going through a process, and, as part of recent conversations around Title IV revision possibilities, I’ve spent more time looking at Title IV than I (or most people) ever want to. I thus hope that, if elected a member of the Disciplinary Board, I would bring to the table a necessary combination of pastoral sensitivity and canonical attentiveness.

105th Annual Convention SAMPLE BALLOT

Your Name *

First

Last

Parish/Organization Name *

Clergy Delegate Lay Delegate Select your delegate status below. *

STANDING COMMITTEE Nominees are listed by Convocation.

Standing Committee Lay Member - Vote for one (1) *

Marty Siebken, Waynesboro - St. John's Stephania Tibbs, Tazewell - Stras Memorial Peggy Whitehead, Massies Mill - Grace Andrew Cochran, Roanoke - St. James

The Rev. Boyd Evans, Abingdon - St. Thomas The Rev. Katherine Doyle, Covington - Emmanuel The Rev. Allison Caudill, Clifford - St. Mark's The Very Rev. Scott West, Blacksburg - Christ The Rev. Karin MacPhail, Roanoke - St. Elizabeth's Standing Committee Clergy Member - Vote for one (1) *

DISCIPLINARY BOARD Nominees are listed by Convocation.

Steven Palmer, St. Paul - St. Mark's Susan Palmer, Staunton - Trinity Martin Tolhoek, Lynchburg - Grace Thomas Copenhaver, Salem - St. Paul's Disciplinary Board Lay Member - Vote for one (1) * The Rev. Emily Edmondson, The Appalachian Alliance The Ven. Brian Hutcherson, Non-Parochial The Rev. Matt Rhodes, Forest - St. Stephen's The Rev. John Adams, Martinsville - Christ Disciplinary Board Clergy Member - Vote for one (1) *

By clicking “I Acknowledge” and submitting this ballot, I confirm that I am a Clergy Delegate or Lay Delegate of the 105th Convention of the Diocese of Southwestern Virginia. I also confirm that I am not presently serving as an Alternate or participating as a Visitor of this Convention. I understand that if I inadvertently submit multiple ballots, the final ballot form I submit will be used as my final and definitive ballot for this round of voting. *

I Acknowledge

The Diocese of Southwestern Virginia 2024 SUMMARY OPERATING BUDGET

2024 Proposed Budget

2024 Mission Asking

2023 Budget 2023 Actual

INCOME Total Current Year VPG Pledges Total Other Operating Income

962,914) 71,300)

912,810) 105,608)

1,066,036)

996,465) 115,700)

124,500)

TOTAL INCOME

1,034,214)

1,018,419)

1,190,536)

1,112,165)

EXPENSES Total Mission Initiatives

118,472)

102,629)

106,100)

105,154)

INSTITUTIONAL:

Institutional - Staff

1,083,429)

1,044,781)

1,107,151)

1,102,130)

Institutional - Canonical Institutional - Organization Institutional - Evans House TOTAL INSTITUTIONAL

172,850) 282,932) 92,850)

188,547) 273,442) 128,109)

172,150) 309,419) 127,200)

172,150) 305,759) 123,900)

1,632,061)

1,634,880)

1,715,920)

1,703,939)

Diocesan Institutions

29,000)

21,750)

37,000)

29,000)

TOTAL EXPENSES

1,779,532) (745,319)

1,759,259) (740,840)

1,859,020) (668,484)

1,838,093) (725,928)

NET OPERATING INCOME/LOSS NET OTHER INCOME/EXPENSES

745,673)

741,054)

668,490)

726,027)

NET INCOME/LOSS

354)

214)

100)

Glossary: Summary Budget: The official budget approved by Convention that summaries all income and expenses. Detail Budget: Budget that shows more specifics about the summary budget's income and expenses. Mission Asking: Budget based on parishes pledging the full VPG ASK, and expenses budgeted at desired levels. Proposed Budget: Budget proposed by the Executive Board based on actual pledges and adjusted expenses. Mission Initiatives : Expenses related to diocesan mission and ministry activities. Evans House Expenses : Expenses connected to the diocesan office including utilities and maintenance. Staff Expense: Staff compensation including benefits, business expenses, travel, and continuing education. Canonical Expenses: Expenses required or encouraged by canon law including Annual Convention, diocesan audit, and trainings. Organization Expenses: Expenses not required by canon but related to organizational support of mission. Diocesan Institutions: Ministerial support for Diocesan Institutions.

Other Income: Operating support from investments, designated funds, trusts, and insurance proceeds. Other Expense (Reserve Funds) : Funds set aside annually for expenses that do not transpire every year.

2024 DETAIL OPERATING BUDGET

2024 Proposed Budget

2024 Mission Asking

2023 Actual

2023 Budget

INCOME

Current Year VPG Pledges Prior Year VPG Pledges Next Year VPG Pledges All Other Ministry Income TOTAL OPERATING INCOME

962,914) 14,500) 1,500) 55,300)

912,810) 36,615)

1,066,036)

996,465) 45,000) 1,000) 69,700) 1,112,165)

50,000) 3,000) 71,500)

500)

68,494)

1,034,214)

1,018,419)

1,190,536)

Expenses MISSION INITIATIVES Global Goals Grants

12,522)

13,350)

13,204)

Ministry to People with Disabilities

300) 250)

100) 250)

300) 250)

Ecumenical Ministry

Adult Formation

3,250) 1,000)

2,050) 1,000)

3,750) 1,000)

Daughters of the King Way of Love-Joining God Evangelism Resources

2,000) 2,500) 3,000) 36,000)

70)

2,000) 2,500) 3,000) 36,000)

1,000) 2,500) 1,000) 36,000)

Bishop Marmion Resource Center Children's Christian Formation

1,618)

890)

Youth Ministry

36,552)

Young Adult Ministry

250)

Higher Education Ministries Aidan Community Development Aidan Community - Roanoke

31,000)

23,750)

31,000)

8,500) 15,000) 1,200)

4,954) 10,497) 1,200)

Beloved Community

5,000) 1,200)

7,500) 1,200)

Prison Ministry

United Thank Offering Digital Resourcing Appalachian Ministries Stewardship Resourcing

200) 500)

200)

526)

1,000) 3,000) 1,500) 1,000)

1,000) 3,000) 1,000) 1,000)

6,000)

Haiti Missions

1,000)

Total MISSION INITIATIVES

118,472)

102,629)

106,100)

105,154)

STAFF

Cash Stipends

731,623) 98,212) 165,420) 29,323) 31,852)

689,383) 94,897) 133,285) 26,162) 30,250)

701,554) 97,086) 175,840) 25,956) 32,265)

698,181) 95,562) 175,840) 25,832) 32,265)

Pensions

Insurance Benefits

FICA Expense

Travel

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