Convention Booklet 2023

Announcements • Prayer Chapel & Prayer Requests : The Diocesan Chapter of the Daughters of the King invites you to visit the Convention Prayer Chapel in the Tinker Room. The chapel is open at all times to individuals who desire a silent and contemplative place to pray. Prayer requests may be made at any time online using the following online prayer card: https://dioswva.wufoo.com/forms/q3bjqf70ngw8hv/. • Registration: In-person registration including paying for meals continues at the hotel until 2:00 p.m. on Friday, January 27, 2023. To register, please visit see the check-in table in the Crystal Court lobby. If you need assistance, you may also email Elizabeth Monti at ebishop@dioswva.org. • In-Person Business Sessions for Delegates: All formal business proceedings of this year’s Convention will take place in-person . The in-person meeting format means delegates who desire to exercise voice and vote during business sessions must be present in-person in the Roanoke Ballroom at the Hotel Roanoke. All registered and certified clergy delegates may participate in business sessions. To be certified, delegates must check-in with the Convention Registrar, Kristen Hester. • Delegate Check-In and Certification: After registering in advance online, delegates must be certified by the Convention Registrar Kristen Hester at Convention Check-In. Once certified, you become a “live” delegate and can begin to participate in formal business sessions. If certified, you may also vote in elections for offices such as Standing Committee and Disciplinary Board. Check-in will be in-person only this year. There will be no Zoom check-in. If you have check-in or certification questions, please email Kristen at kkroeger@dioswva.org. • Voting Electronically for Elected Offices: This year, elections for offices such as Standing Committee and Disciplinary Board will be facilitated by electronic ballot. You must be a registered and certified delegate to vote. Certification will be in-person only at the hotel, so you must be present at the hotel to vote. At designated polling times, electronic ballots will be emailed to all certified delegates. If you are a delegate and it appears for any reason that you did not receive a ballot by email, please check your SPAM or Promotions folders to make sure ballot emails are not accidently filtered by your email provider. If you check these folders and still have issues, please email Kristen Hester. • Watching Convention Online: Business sessions, Saturday’s morning program, and Sunday worship may be watched online via livestream on the diocesan YouTube Channel at https://www.youtube.com/@DioSWVA. • Orientation for All Delegates: An orientation for all delegates will be held at the beginning of business on Friday, January 27 at 1:15 p.m. Chancellor Loftis and Canon Furlow will review both the procedural and technical aspects of how to participate in Convention this year. • Substitutions of Alternates: Lay alternates who are listed on each parish’s Certificate of Election may serve as a substitute for a delegate if their rector (or in the absence of a rector, a senior warden) formally certifies the substitution with Convention Registrar Kristen Hester. Rectors (or senior wardens) may also email Kristen with certification changes in regard to delegate-alternates substitutions at kkroeger@dioswva.org. • Business Session Seating: All business sessions will take place in the Roanoke Ballroom. Delegates and alternates may sit at the round tables. Visitors and guests may sit in the rows of seats along the back and sides of the room. Tables in the ballroom are to remain free of advertisements, solicitations, and handouts not otherwise distributed by Convention staff or volunteers. Please note that alternates who are not actively checked in as “live” delegates for business may not participate in voice votes.

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