Club_Officers_Handbook_2016

Prospective Member List

Are you having trouble thinking of people to invite to your club? Try creating a Prospective Member List by identi‑ fying one or more persons whom you associate with the areas or occupations listed below:

Club

Hardware _ __________________________________ Hospital Administrators _ _______________________ Insurance ___________________________________ Labor _ _____________________________________ Lumber_ ____________________________________ Machinery Dealers ____________________________ Manufacturing _ ______________________________ Neighbors ___________________________________ Newspapers _________________________________ Local Utilities _ _______________________________ Photographers _ ______________________________ Plumbers _ __________________________________ Police ______________________________________ Post Office _ _________________________________ Printing _____________________________________ Radio and/or TV ______________________________ Ranchers _ __________________________________ Real Estate _ ________________________________ Recreation _ _________________________________ Relatives _ __________________________________ Restaurants _ ________________________________ Retirees _ ___________________________________ Telephone _ _________________________________ Transportation _ ______________________________ Veterinarians _ _______________________________ Veterans ____________________________________ Invoice reports sent every month from the National Office (paying national dues quarterly as required), records will automatically be updated in the national database concerning club attendance, growth, and dues payment. This will help verify the records kept at the club level and reported on the Blue Ribbon Club and Outstanding Club President applications. The Club Treasurer’s Handbook contains financial logs (and electronic logs in Excel are available from the National Office). All clubs will now need to file an IRS 990 N (electronic post card) if they don’t file the 990 or 990 EZ. See more information in this handbook on page 43. Of course, as explained on pages 5-9, most club, zone, and district information can be accessed quickly on the internet using the Member Management System ( MMS ).

Accountants_ ________________________________ Agriculture/Sales _ ____________________________ Appliances _ _________________________________ Attorneys _ __________________________________ Auto Dealers _ _______________________________ Bankers _ ___________________________________ Chamber of Commerce _ _______________________ Cleaners ____________________________________ Clergymen _ _________________________________ Colleges/Universities _ _________________________ Construction _________________________________ Contractors _ ________________________________ County, Town Officials _ ________________________ Dairy _______________________________________ Dentists_____________________________________ Department Stores_ ___________________________ Doctors_ ____________________________________ Druggist _ ___________________________________ Educators ___________________________________ Electricians __________________________________ Engineers ___________________________________ Extension Service_____________________________ Farmers _ ___________________________________ Fireman _ ___________________________________ Florists _ ____________________________________ Furniture ____________________________________ Funeral Directors _ ____________________________ If you are president or vice president of your Ruritan club, you will need to know what forms and materials the other officers in your club have. Here’s a quick checklist to help you keep up with everything: Quarterly Activities and Attendance reports -- located in the Secretary’s Handbook. These forms are also online under Club Resouces at http://ruritan.org as are many of the other forms needed by Ruritan club officers. When your new club officers are elected in the fall, the Secretary’s Handbook has that report. The application for Ruritan of the Year, Ruri-Teen of the Year, and Rudy Youth of the Year may all be found in the awards portion of this handbook as well as the Blue Ribbon Club award application and Outstanding Club President award application. If your club secretary completes the Activities and Attendance reports quarterly and responds to the Membership Audit and

What’s in the Other Club Officers’ Books?

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Revised 8/2016