Club_Officers_Handbook_2016

Procedures for Installing Club Officers INSTALLATION OF RURITAN CLUB OFFICERS The person in charge of the installation ceremony

DIRECTOR (First Name) , you have been elected a director and will serve in this capacity for the next three years. This honor has been conferred upon you because of your interest in Ruritan and your reputation for sound judgment. Your duties, along with the duties of other officers, are explained in the Club and District Officers’ Handbook. Your duties include the following: 1. Attend monthly meetings of club board of directors. 2. Help formulate club policies and see that they are carried out. 3. See that club meeting procedures prescribed in the bylaws are followed. 4. Promote increased club membership and organization of new clubs in nearby communities. I congratulate you and am happy to install you as director of the Ruritan Club for the next three years. TREASURER (First Name) , you have been elected treasurer of your club for the coming year. Your duties are explained in the Treasurer’s Handbook and Club Officers’ Handbook. Your duties include the following: 1. Collect promptly all membership dues and other monies owed to the club. 2. Deposit all funds in a bank approved by the club board of directors. 3. Pay promptly, by check as duly authorized, all obligations of the club. 4. Account for all financial transactions at monthly meetings of the club board of directors and the club. 5. Report on delinquent dues at club board of directors’ meetings. 6. Submit books for audit as requested by the club board of directors. I congratulate you and am happy to install you as treasurer of the Ruritan Club. SECRETARY ( First Name) , you have been elected secretary of your club for the coming year. Your duties are set forth in the Secretary’s Handbook and Officers’ Handbook. The records you keep become the official, legal, and historical documents of this club. These include a complete record of monthly club and club

should include the following: 1. Make introductory remarks. 2. Request new officers to come forward. 3. Install each officer individually. 4. Call each officer by name and office.

5. Summarize the responsibilities of each officer. 6. Formally install each officer with a handshake and congratulations. 7. Present the newly installed president with a pin, gavel, or other symbol of office. 8. Challenge club members to support the new officers. NOTE: The Ruritan in charge of the installation ceremony should not read or refer to notes, but should “use their own words,” using the following as a guide. It is not necessary to memorize everything word for word. It is better to speak a few lines for each officer with conviction and in the speaker’s own words, than a dozen lines memorized using the words of another person. The entire ceremony should not last more than ten minutes. SUGGESTED INTRODUCTORY REMARKS Club members, these Ruritans will lead your club during the coming year. You have placed upon them a great responsibility. I know that you have confidence in them and that under their leadership, your club will continue to go forward. Incoming officers, your fellow club members have not only honored you, and placed upon you a great responsibility; but more importantly, they have given you an opportunity to serve your community. As Ruritan officers and members, we are dedicated to one purpose—doing everything we can to make our community an ideal place in which to live. Your Ruritan club is a tool, which if used properly, can make a great contribution toward that worthy goal. It now becomes my pleasure to install these Ruritans you have honored .

General

Remind the club secretary to send in the New Club Officers form found in the Secretary’s Handbook. This form should be sent to the Ruritan National Office immediately after the election of club officers each year.

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Revised 8/2016