Club_Officers_Handbook_2016

District Treasurer The treasurer shall be installed at the district convention and take office January 1. 1. Serving as a member of the district cabinet. 2. Keeping district funds in a responsible bank. 3. Depositing all district funds, keeping a record of re‑ ceipts and disbursements, and reporting these trans‑ actions at cabinet meetings and at the district conven‑ tion. 4. Paying bills as directed by the district cabinet or the district governor. 5. Billing clubs for district dues; billing clubs (if appli‑ cable), individuals, or businesses for unpaid accounts due to the district. 6. Requesting audit of records by a committee appointed by district cabinet. 7. Completing financial reports requested by Ruritan National. 8. Submitting financial reports to district governor and promptly transferring all funds and records to the next year’s treasurer. Duties of the Youth Coordinator 1. Developing a youth activity program that helps serve the needs of youth in their communities. 2. Providing opportunities through working agreements with other organizations that share the same values as Ruritans. 3. Identifying, training, nurturing, and developing the leader‑ ship of our youth, which is vital to the future of Ruritan. Strategies for District Youth Programs A. Expanding opportunities with organizations with which Ruritan already has a working agreement. B. Identifying and developing working agreements with other organizations that will help us reach our goal. C. Encouraging clubs who sponsor youth, or youth activi‑ ties, to make recipients aware of what our organization is all about. D. Encouraging clubs to involve more youth in club meet‑ ings, i.e., invite youth to a meeting before sending them to a sponsored event and let them know what is expected of them and then invite them back after the event for a report. E. Encouraging submission of youth related articles and events for inclusion in the Ruritan Magazine or Ruritan Newsletter and in district publications. F. Where applicable, encouraging zone or district meetings, on at least an annual basis, of high school Ruritan club members, Ruritan Student members, and other interested youth to discuss benefits, problems, or other issues related to Ruritan involvement or member‑ ship. Duties of the District Treasurer Youth Coordinator

Duties of the Publicity and PR Chair 1. Establishing a good relationship with the local media by preparing news releases for all special events, along with district and national conventions. 2. Preparing the district’s newsletter. 3. Promoting the district’s convention. 4. Publicizing the Rudy Ruritan program and other com‑ munity service programs. 5. Building an overall better relationship with the clubs and community. 6. Assisting national representatives with the supply display at district conventions Publicity and Public Relations Chair Foundation Promotion Chair Duties of the Foundation Promotion Chair 1. Educating members within the club and district about existing and new Ruritan National Foundation pro‑ grams. 2. Helping coordinate district fundraisers that benefit the Ruritan National Foundation. 3. Promoting participation in Ruritan National Foundation programs within the district and clubs within the district: a. Foundation grant programs b. Operation We Care c. Foundation Permanent Funds d. Foundation Special Permanent Funds 4. Offering a minimum 15 minute club program on Ruritan National Foundation programs if asked by club, district, or zone officials. 5. Promoting attendance to the Ruritan National Founda‑ tion’s Fellowship Weekend each year. 6. Encouraging contributions to or participation at the Ruritan National Foundation’s Silent Auction and other events held at the Ruritan National Convention.

District

Fundraising Chair

Duties of the Fundraising Chair 1. Planning fundraisers to help support district programs as applicable. 2. Coordinating fundraisers for charitable causes within the district or for a Ruritan program (such as Operation We Care, Ruritan National Foundation, etc).

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Revised 8/2016