Club_Officers_Handbook_2016

Standing Committees of a Ruritan Club (continued) Finance Committee

SAMPLE ANNUAL BUDGET Section A. RECEIPTS FROM SPECIAL FUNDRAISING ACTIVITIES Advertising sold for District Yearbook 120.00 Sale of fruit cakes, etc. 450.00 Yard Sales 610.00 Meals and other projects 1575.00 Total $2,755.00 EXPENDITURES Ruritan National Foundation $500.00 Community service projects (Scouts, Youth athletics, Senior Citizen Home, Food for needy, etc.) 2105.00 Miscellaneous 150.00 . Total $2,755.00

The purpose of this committee should be to ensure that the club operates on a sound financial basis. The Finance Committee shall be composed of the vice president (who shall serve as chair), the treasurer, and other members appointed by the president. The success of your total club program this year will depend on the successful functioning of this committee. More detailed information is found in the Finance Committee brochure available from the club president. 1. Review possible sources of income. 2. Propose practical fundraising methods and projects to meet the club’s financial needs. 3. Prepare and present an annual operating budget to the club board of directors prior to the January club meeting. 4. Periodically examine the financial status of the club and make ap- propriate reports to the club board of directors. 5. Study the dues structure of the club and make recommendations for changes to the club board of directors, if needed. The dues should be sufficient to cover national dues, cost of meals, and other club operat- ing expenses. Administrative expenses such as member meals, office supplies, pins, etc. should be financed by dues. Fund-raising money should only be used for service in the community. Expenses of club delegates to the Ruritan National Convention are also a legitimate use of fund-raising money. 6. Ensure that all income is presented to the treasurer and expenses are paid by check as provided in the club bylaws. (It may be desirable to have a petty cash fund for completing some projects. Expenditures from this fund must be reported to the treasurer.) 1. The vice president, as chair, should appoint a member to keep a written record of the committee’s work. 2. The committee should meet as soon as possible after ap- pointment to study the records of last year’s committee and explore new ways to raise money. 3. The committee should set tentative objectives for the coming year and estimate the income derived from proposed projects. 4. The committee should meet jointly with the Objectives Committee to coordinate the activities of both committees. 5. The prepared budget and proposed fund-raising projects for the year will be presented to the club for adoption at the January club meeting. 6. At the completion of each project, the committee should meet and evaluate its work and prepare a written report for the club secretary. 7. At the end of the year, the records of the committee should be turned over to the new chair along with recommendations for future projects. 8. All projects should be completed according to the dead- lines set by the committee.

Club

Areas of Concern

Section B. RECEIPTS FROM DUES 35 members at $80 each 10 new members at $5 each

$2,800.00

50.00

Total

$2,850.00

EXPENDITURES National dues, 35 members at $44 $1,540.00 Initaition Fees to National at $3 each 30.00 360 meals at $3.50 1,260.00 Postage, stationery, printing 210.00 Tickets for Officers to District Convention 35.00 Past President’s Pin 5.00 New Member Kits 40.00 Expenses of Delegates to National Convention 250.00 Total $3,370.00

General Procedures

Suggested Fundraising Projects

Community Entertainment Dance, play, community fair, circus, donkey baseball, donkey basketball, amateur contest, talent contest, fall festival, beauty contest, homecoming, July Fourth celebration, Labor Day event, baby contest. Selling Merchandise Fruit cakes, U.S. flags, mulch, candy, light bulbs, brooms, rummage sales, automobile name plates, rent booths at county fair, Christmas trees, fire extinguishers, public auctions (farm equipment and supplies, articles donated by merchants), garage/ yard sales, car washes, Christmas cards, candles, Christmas wrappings, event advertising. Serving Meals Turkey dinners, oyster suppers, pancake suppers, sauerkraut suppers (with pork), box socials, smorgasbords, chicken barbe- cues, spaghetti dinners, homemade ice cream festivals, oyster roasts, food at local games and fairs, fish fries, covered dish dinners, and watermelon feasts.

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Revised 8/2016