Club & District Officers Handbook

Suggested Check Lists for Zone Govenors Visiting Clubs Fall visits continued ... 3. Are any members of your clubs interested in serving in a District level office?

Agenda for Winter Zone Meetings 1. Call to order - immediate past zone governor. 2. Singing of the song “America.” 3. Invocation. 4. Introduction of guest(s). 5. Recognition of club presidents. 6. Club activity. a. What should be done in board of directors’ monthly meetings. 1. Follow the meeting procedure. 2. Control the length of the meeting. b. How to have interesting and effective meetings and programs. c. Getting committees to function. d. Getting new members (proper procedure). e. Setting up club objectives. f. Financing club projects. g. Reports to Ruritan National, district, and zone officers. h. Publicity. 7. Growth and Development chair explains programs. 8. National Director’s report. 9. Brief inspirational talk. 10. Pledge of allegiance to flag. Adjourn. 4. Are any of your club members coming to the Foundation Fellowship Weekend in the fall? 5. Be aware of clubs that are not reporting or who are falling behind in their dues. Request assistance from your district officers or Ruritan National to work with those clubs. Fall Visits 1. Follow up on your clubs growth activities. 2. Are your clubs going to be well represented at the district convention? Spring Visits 1. Are your clubs participating in whatever national growth programs and contests might be going on? Check your RURITAN magazines and newsletters for details and encourage participation. 2 .Will your clubs send delegates to the next National Convention? Is it understood by the clubs that this is a legitimate use of fundraising dollars – sending delegates to carry out the business of the national organization and representing their club? 3. Has your clubs treasurer been authorized to send in $300 for Build Your Dollars to the Ruritan National Foundation before September 1?

4. Have your club’s National Convention delegates met the early registration deadline? Do they have hotel rooms? 5. Clubs should elect officers with installation ceremonies in December. Are your clubs operating under this schedule? 6. Clubs should also send all officers to Club Officer training sessions as scheduled by your district. Make sure clubs know when and where this will be done.

Agenda for Summer Zone Meetings

1. Call to order - zone governor. 2. Singing of the song “America.” 3. Invocation. 4. Announcements.

5. Introduction of guest(s). 6. Report of club presidents. 7. Instructions - Review the following annual activities: a. Election of club officers. 1. Procedure for appointing club Nominating Committee (September). 2. Election of Officers (October). 3. Report newly elected club officers to district governor and Ruritan National (October). 4. Installation Ceremony (December). b. Community Service Reports (materials in Awards book) 1. Proper completion of forms. 2. Deadlines. c. Growth and Development - assisting weak clubs. d. District Convention (District Governor). 1. Importance of club representation - delegates 2. Date, time, place, program. e. Ruritan National Convention (National Director). 1. Importance of club representation delegates 2. Date, time, place, program. f. Publicity. g. Zone governor’s comments. 8. Pledge of Allegiance. Adjourn.

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Revised 8/2023