Club & District Officers Handbook

Index

A Address, National Office.....................................................2 Agenda, Club Board..........................................................15 Agenda, Club Charter Meeting.........................................34 Agenda, Club Meeting........................................................2 Agenda, Organizational Meeting.......................................51 Agenda, Zone Meetings....................................................29 American Flag Etiquette....................................................41 Anniversaries, Club...........................................................15 Appeals, Community Service Reports������������������������������ 83 Application, Blue Ribbon Award ..................................75 - 76 Application, Club Charter..................................................52 Application, Outstanding Club President Award 77 - 78 Application, Rudy Youth of the Year ���������������������������������67 Application, Ruritan of the Year.........................................65 Application, Ruri - Teen of the Year ������������������������������������69 Appointed Officers, Club...................................................16 Assigned National Rep, Duties.........................................32 Audit Committee Guidelines, Club...........................125 - 127 Audit Committee Guidelines, District.......................128 - 130 Awards at a Glance......................................................72 - 73 B Birthday Fund, Award........................................................74 Blue Ribbon Award Application....................................75 - 76 Board of Directors, Responsibilities ���������������������������������15 Build Your Dollars Scholarship Program ��������������������������58 Bylaws, Ruritan Clubs..............................................120 - 124 Bylaws, Ruritan Districts..........................................116 - 119 Bylaws, Ruritan National..........................................107 - 115 C C&DOH, Previous Versions................................................2 Chaplain, Club..................................................................16 Charter Night Information..................................................53 Child Abuse and Protection Policy..................................104 Citizenship and Patriotism Committee, Club ��������������������27 Claim Sheet, Incentive and Awards���������������������������������� 79 Club Anniversary Commemoration����������������������������������� 88 Club Audit Committee Guidelines............................126 - 128 Club Board Meeting Agenda.............................................15 Club Buildings, Loss Prevention..............................129 - 133 Club Charter Application...................................................52 Club Director, Responsibilities..........................................15 Club Foundation Committee.............................................16 Club Membership Increase Award������������������������������������ 63 Club Officers, Appointed...................................................16 Club Officers, Chaplain.....................................................16 Club Officers, Installation.............................................43 - 44 Club Officers, Reporter.....................................................16 Club Officers, Sergeant - At - Arms. ..................................... 16 Club Officers, Song Leader...............................................16 Club President, Award Application...............................77 - 78 Club President, Responsibilities.......................................13 Club Secretary, Award.......................................................74 Club Secretary, Responsibilities.......................................14 Club Treasurer, Award......................................................78 Club Treasurer, Responsibilities.......................................14

Club Vice President, Responsibilities ������������������������������� 13 Club Visitation, by District Officers �����������������������������������39 Club Visitation, by Zone Governor������������������������������������ 30 Clubs, Yearly Schedule................................................17 - 18 Combined Cabinet Meeting, District ��������������������������������� 37 Commemoration, Club Anniversaries ������������������������������� 89 Community Engagement Committee, Club ����������������������28 Community Service Guides, Club.....................................27 Community Service Merit System Guide���������������������79 - 81 Community Service Reports, Appeals ������������������������������ 83 Community Service Reports, Instructions �������������������81 - 82 Community Service Reports, Samples������������������������84 - 88 Consent to be Photographed or Recorded��������������������� 104 Copyright, Ruritan Name and Emblem������������������������90 - 92 Cornerstone Fund.............................................................57 D Deadlines and Important Dates......................................134 District Cabinet..................................................................36 District Convention............................................................38 District Finances...............................................................40 District Foundation Chair Award.......................................74 District Foundation Chair, Duties......................................33 District Fundraising Chair, Duties......................................33 District Governor, Award...................................................70 District Governor, Duties...................................................31 District Growth and Development Chair, Duties............... 34 District LDC, Duties...........................................................35 District Lt. Governor, Duties..............................................32 District Publicity and PR Chair, Duties �����������������������������33 District Secretary, Duties...................................................32 District Treasurer, Duties...................................................33 District Youth Coordinator, Duties.....................................33 Document Retention & Destruction Guidelines........132 - 133 DRM Coat.........................................................................61 DRM: Adult Club or Ruri - Teen Club���������������������������������� 60 Dues Rebate Request.......................................................63 E Electronic Newsletter Award.............................................71 Endowed Funds................................................................57 Environment Committee, Club..........................................28 Ethics Policy....................................................................106 F FAQ, MMS.......................................................................8 - 9 Federal Income Tax Exemption........................................14 Fellowship Committee, Club.............................................19 Finance Committee, Club.................................................25 Foundation Birthday Fund Award......................................74 Foundation Committee, Club ...........................................16 Foundation Forms.............................................................57 Founders’ Day...................................................................55 Fundraising Projects, Club................................................25 G-H Growth Award, District Governor......................................60 Growth Award: Club, Area, District...............................62 - 63 Harrassment Policy...................................................106 - 107 History................................................................................ 11

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Revised 8/2023