Annual Convention 2022

2022-R.1

Voting Procedures Resolution

Whereas the 103 rd Annual Convention of the Diocese of Southwestern Virginia will have the privilege of electing: A) One lay and one clergy member to the Standing Committee, each to serve for a term of three (3) years; and B) One lay and one clergy member to the Disciplinary Board, each for a term of three (3) years; and Whereas , due to the COVID-19 pandemic, some delegates to the 103 rd Annual Convention have decided not to attend the Annual Convention in person (ten members of the clerical order and ten members of the lay order constituting a quorum for the transaction of business under Article 5 of the Diocesan Constitution), and the Convention desires to permit delegates who have chosen not to attend in person to cast ballots for the election of members of the Standing Committee and Disciplinary Board; and Whereas it has in the past proved unduly cumbersome to elect such persons by majority vote, as the election procedures have only allowed the elimination of that person receiving the lowest number of votes per ballot; and Whereas in order to expedite the balloting procedures, the Convention has expressed its wish to reduce the number of ballots for election to such positions to not more than three (3); Now therefore be it resolved by the 103 rd Annual Convention of the Diocese of Southwestern Virginia that as to elections among multiple nominees for Standing Committee and Disciplinary Board; that on the first ballot there be eliminated all but the three (3) candidates for each office receiving the highest number of votes, and that the balloting for Standing Committee and Disciplinary Board positions thereafter proceed among the three (3) remaining candidates in each order; and that on the second ballot, the one (1) candidate for each office receiving the fewest votes shall be eliminated. Be it further resolved by the 103 rd Annual Convention of the Diocese of Southwestern Virginia that if, in any round of balloting for Standing Committee or Disciplinary Board as described above there should be a tie among one or more persons for the privilege of remaining on the ballot, then all of such persons receiving the same number of votes shall remain on the ballot and shall proceed to the next round of balloting, and in such next round of balloting the number of persons equal to the number receiving the same number of votes in the prior round of balloting shall be eliminated ( i.e ., if two persons should receive the same number of votes, then each shall remain on the ballot for the next round of balloting at which time the two candidates receiving the lowest number of votes shall be eliminated). And be it further resolved that any delegate to the 103 rd Annual Convention who is not present in person at the Annual Convention, but whose credentials have been certified by the tellers, shall be permitted to vote electronically during each round of balloting for Standing Committee or Disciplinary Board as described above, and all such electronic votes shall be counted as though the delegate were present and casting the vote in person. Whereas each of the five (5) Convocations may submit a nominee for each of the positions; and

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